export cycle

[Former Member]

hi friends,

The export sales cycle we are using is the standard one.But need to ask a question to the forum experts is in the case of no excise duty for export scenario, the client always starts the prcocessing of the cutoms process of clearing the documents well in advance before the material is given by the production guys for delivery.so in that case what is the procedure to be followed as this question always arises as the cleint requires to actually do the cutoms procesing in the system.

As we know that

1. proforma invoice

2. packing list

3. Billing Invoice

all three documents are necessary here as they are sent to customs dept for export clearance before doing delivery it self.as the stock is still getting ready

We will create Sales order (OR) and then proforma invoice(F5) and take print output (form)

Since the delivery is yet not done so the packing list cant be created

and since delivery is yet to be done in the real system the billing invioce is not created.

Is there is any way out to do this process.

its the make to stock scenario to your info guys.

client requirement is that documents should be created for packing list and Export Invoice which is given to customs dept. for clearance from the system

Please suggest the way out

Thanks

ajay

[Lakshmipathi · Accepted solution]

The normal procedure being followed by almost all exporters in India is that once the goods arrived packing section, the packing guy has to prepare packing note or packing list and based on this, the marketing or finance people will create proforma followed by ARE-1 and hand over to their clearing agent to file with Customs. Parallely, packing of materials will be under process. So by the time, vehicle moves out of the plant, customs formalities would have been over.

thanks

G. Lakshmipathi

[Former Member · Accepted solution]

hi lakshmipathy,

thnks for the reply.But as ur aware about indian conditions as the company wants to do the clearance formality before even the material is got by sales people for delivery and invoice.so that was the exact scenario for which i need a permanent solution.please suggest.

Note : how is this scenario done if its a food industry as the products are highly perishable and they can even wait for 5-10 days for the customs clearance.A thought just came to my mind.

ajay

[Lakshmipathi · Accepted solution]

Yes I too come across a situation wherein, physically materials would not have been made available but in SAP right from production to packing section, people will make entries based on the export shipment and bring the stock to unrestricted.

With this stock, marketing or finance will prepare the proforma in order to proceed with customs formalities.

Incidentally, I am really surprised to note your comments

they can even wait for 5-10 days for the customs clearance.

as these days, hardly it will take a day or two which depends on the clearing agents' capability.

thanks

G. Lakshmipathi

[Former Member · Accepted solution]

Hi lakshmipathy,

Thanks for the reply again.Still do we any other solution may be a round about or so ,so we will be able to suggest some concrete solution like printing a packing list from the sales order.

please suggest some solution

Thanks

ajay

[Lakshmipathi · Accepted solution]

Yes certainly you can achieve this. For that, you need to create a zee table wherein, you will have to have all packing list relevant fields like

a) Pallet / Crate No

b) Each Pallet / Crate No

c) Gr.Wt of each Pallet

d) Nt.Wt. of each Pallet

e) Each Pallet contains

f) Total Gr.Wt

g) Total Nt.Wt.

With the above details, you will have to corelate to sale order and based on the despatch quantity, you can generate packing list.

thanks

G. Lakshmipathi

[Former Member]

thanks everybody for giving the solution.Closing this issue

[Former Member]

Hi,

U can map the process in the following Way -

1. In an Export Order, assuming that htere is no partial delivery done so develop a Packing List - from Sales order itself (using some Z tcode a script can be developed where u give sales order no. and packing list in form like

S.No. Material qty Packs (packs are standard in oist cases0 like 20 packs etc

2. Create Proforma Invoice

3. Create Excise Invoice from Proforma

4. Create Are 1 with this excise Invoice

5. Rest is updatiuon of Are1

Hope this works.

Regards

Krishna