Send email to a non-sap email address

[Former Member]

Hi,

I have to send a notification when one of the condition occurs. I have to send email based on the role of the users, i.e first find the email addresses of the users based on the role and then send email to their non-sap email addresses(like the company outlook email). Can someone tell me the detailed steps need to be followed here..

Thanks in advance,

Henry.

[Former Member]

Hi,

You can use the function SONEWDOCUMENTAPI for sending a mail to either a SAP user or a external mail address. You just will have to change the TYPE in the table where you specify the mail address.

So, depending on your condition populate the appropriate user type for the function module parameters.

Regards,

Ravi

Note : Please mark the helpful answers

[LucianoBentiveg]

You can use FM SO_NEW_DOCUMENT_SEND_API1. Search in the forum with string SO_NEW_DOCUMENT_SEND_API1, there is a lot of threads about it.

Regards.

[Former Member]

hi David,

WELCOME TO SDN

Use FM <b>SO_NEW_DOCUMENT_SEND_API1.</b>

SAP Send mail via ABAP functions SO_NEW_DOCUMENT_SEND_API1

This abap mail sending program demonstrate how you can send a mail to the user SAP Office mailbox.

REPORT ZSEND .

TABLES: KNA1.

• data for send function

DATA DOC_DATA LIKE SODOCCHGI1.

DATA OBJECT_ID LIKE SOODK.

DATA OBJCONT LIKE SOLI OCCURS 10 WITH HEADER LINE.

DATA RECEIVER LIKE SOMLRECI1 OCCURS 1 WITH HEADER LINE.

SELECT * FROM KNA1 WHERE ANRED LIKE 'C%'.

WRITE:/ KNA1-KUNNR, KNA1-ANRED.

• send data internal table

CONCATENATE KNA1-KUNNR KNA1-ANRED

INTO OBJCONT-LINE SEPARATED BY SPACE.

APPEND OBJCONT.

ENDSELECT.

• insert receiver (sap name)

REFRESH RECEIVER.

CLEAR RECEIVER.

MOVE: SY-UNAME TO RECEIVER-RECEIVER,

'X' TO RECEIVER-EXPRESS,

'B' TO RECEIVER-REC_TYPE.

APPEND RECEIVER.

• insert mail description

WRITE 'Sending a mail through abap'

TO DOC_DATA-OBJ_DESCR.

CALL FUNCTION <b>'SO_NEW_DOCUMENT_SEND_API1'</b>

EXPORTING

DOCUMENT_DATA = DOC_DATA

IMPORTING

NEW_OBJECT_ID = OBJECT_ID

TABLES

OBJECT_CONTENT = OBJCONT

RECEIVERS = RECEIVER

EXCEPTIONS

TOO_MANY_RECEIVERS = 1

DOCUMENT_NOT_SENT = 2

DOCUMENT_TYPE_NOT_EXIST = 3

OPERATION_NO_AUTHORIZATION = 4

PARAMETER_ERROR = 5

X_ERROR = 6

ENQUEUE_ERROR = 7

OTHERS = 8.

http://sapr3.tripod.com/abap011.htm

Regards,

Santosh

Note: Reward Points if helpful

[Former Member]

Hi Santosh,

But what should i do if i have to send it Microsoft Outlook email address i.e non-SAP office address.

Thanks,

Henry

[RichHeilman]

Here is an example.....

report zrich_0003 .

* For API
data: maildata type sodocchgi1.
data: mailtxt  type table of solisti1 with header line.
data: mailrec  type table of somlrec90 with header line.

start-of-selection.

  clear:    maildata, mailtxt,  mailrec.
  refresh:  mailtxt, mailrec.

  maildata-obj_name = 'TEST'.
  maildata-obj_descr = 'Test'.
  maildata-obj_langu = sy-langu.

  mailtxt-line = 'This is a test'.
  append mailtxt.

<b>  mailrec-receiver = 'you@yourcompany.com'.
  mailrec-rec_type  = 'U'.
  append mailrec.</b>



    call function 'SO_NEW_DOCUMENT_SEND_API1'
         exporting
              document_data              = maildata
              document_type              = 'RAW'
              put_in_outbox              = 'X'
         tables
              object_header              = mailtxt
              object_content             = mailtxt
              receivers                  = mailrec
         exceptions
              too_many_receivers         = 1
              document_not_sent          = 2
              document_type_not_exist    = 3
              operation_no_authorization = 4
              parameter_error            = 5
              x_error                    = 6
              enqueue_error              = 7
              others                     = 8.
    if sy-subrc <> 0.
* MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
*         WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
    endif.

Regards.

Rich Heilman

[Former Member]

Hey Rich,

Thanks for that example. Do you know how i can find the users from a role, because according to my requirement i have to find users for a role and then find their corresponding email addresses and then send an email to them.Any advise would be greatly appreciated.

Thanks in advance,

Henry.

[RichHeilman]

Not sure how to get the users from the role, but once you get the user, you can get there email address like this.

  
select Single adr6~smtp_addr
                into email_address  from usr21
                      inner join adr6
                      on  usr21~addrnumber = adr6~addrnumber
                      and usr21~persnumber = adr6~persnumber
                              where usr21~bname = sy-uname.

Please make sure to award points for any helpful answers. Thanks.

Regards,

Rich Heilman

[former_member181966]

Tables :

AGR_USERS

and AGR_1251 ( with object values for roles )

Hope this’ll give you idea!!

<b>P.S award the points.!!! !!!</b>

Good luck

Thanks

Saquib Khan

"Some are wise and some are otherwise"

[Former Member]

Hi rich,

The sample code you senti tried running it by giving my company ID but it doesn't work. Do i have to do anything else.

Thanks,

Henry

[RichHeilman]

Is your SAPconnect configured correctly?

Regards,

RIch Heilman

[Former Member]

Hi Rich,

I am able to send it to my SAP Office mail thru ur code but not my outlook email address.

Thanks,

Henry.

[Former Member]

Hey Rich,

How do we check if SAP Connect is configured properly or not..What are the settings that we should check for and where??..

Thanks in advance,

Henry.