CRM Status Management Issue

Hello Guru and my dear friends,

We are working on the Status Management to control the status of a change request (created in CRM as a transaction type). The status profile that we use contains several statuses: 'To be Approved', 'Approved', 'Rejected', 'On-Hold', 'Implemented', etc. When a Change Request is created, its initial status is set to 'To be Approved' and its status can be set to the consequent ones in 'Change' mode. What we found out is that, once we set the status to 'Approved' from 'To be Approved', the screen switches to display mode, and when clicking on the pencil button to switch to change mode, on the bottom of the screen it show a message: "Document is being distributed - changes are not possible.'

We have never set up another system to load or accept change request from our CRM system. How does this happen? I am pretty sure there is something wrong in the status profile. Can someone shed some light?

Many thanks,

Leon