Document control

[Former Member]

Hi,

we have the following scenario.

we are uploading the legal document in DMS. If some user download the same legal document on his desktop and tamper some of the data and send it to others. This is out of the SAP system.

Is it possible to restrict the tampering of document uploaded in DMS by any means?

Regards

[Former Member · Accepted solution]

hi,

In SPRO Define workstation application

Procedure

Only set this indicator if your viewer application does not allow renaming of the file.

1. Define workstation application in networking, donu2019t set u2018PRINTu2019 option for your aplication.

2. Set up office interation u2013Appl type- donu2019t select u201Cprintu2019 option for your aplication

check this with this product

http://www.valleybusinesswv.com/docs/solutionreference.pdf

Also check with this product

http://www.locklizard.com/digital_rights_management_products.htm

I think u discuss same with SAP GRC. u will get more inforamtion.

In DMS we have one option Stamping, which is used to store document with authorized person wit h digital signature.

whil accessing or retrieve, the sytem prompts digital signature. so i mean only authrizedperson can display read, change.

Benakaraja

??P

[Former Member · Accepted solution]

Hi benaka,

Can u pls elaborate more on stamping and also the DMS settings for that?

Thanks

[Former Member · Accepted solution]

hi,

Yogesh,

Please referer this URL for configuration of Stamping for original files

http://help.sap.com/saphelp_erp60_sp/helpdata/EN/05/2d5f3ce4dd3370e10000000a114084/frameset.htm

this will solve ur prb

Benakaraja

??P

[Former Member]

If these documents are "secure" documents and are to be only accessed by a particualr groug of users, a simple solution would be to create a docuemnt type specific to these documents, then modify your your security role to limit access to this document type by the general user popualtion, create a new role which has security rights to the "new" document type and assign it to the "secure" user group.

[Former Member]

Hi

Can u please elaborate more on security rights of the particular role?

Thanks