Travel expenses to be booked in Project

[Former Member]

Hi Experts,

I need some advice , as I have to book Travel expenses of different employees in a project without implementing PAYROLL and TRAVEL MANAGEMENT.

1 idea is that I should create a WBS with the name TRAVEL EXPENSES and should attach different cost activities to it like HOTEL CHARGES , CAB CHARGES etc. and should attach material created with the names of employees. so that the cost can be booked . But this idea is very not easy to carry out .

Is there a work around for this problem

Thanks,

Dhruv Kumar Malhotra

[Former Member]

Hi

My suggestion:

Create WBS (TRAVEL EXPENSES )

Create cost activities (HOTEL CHARGES , CAB CHARGES etc.)

*Click the PS text overview icon in cost plan screen (Overview(s):)*

*In that text as E (Employee)*

*Text Type = enter the employee number*

*In description maintian the employee name*

In order maintain the PS texts you need to create the same in SPRO -- PS-- Documents --- Define text type for PS texts.

Here you maintain your employee details so that you can select these details in cost plan view.

I think this only possible way other then your suggestion(Matreil).

Ex:

Some group of employees are travelling

Cost Plan 1000

In PS text overview you can maintain the detial how many employees are travelled and what are they names.

Try and come back

Thanks

S.Murali

Edited by: S. Murali on Jul 7, 2009 12:49 PM

[Former Member]

Hello,

You can use FI postings i.e. FB50 to book charges against a WBS. Use relevant Cost elemnts for travel, cab etc and charge the WBS on debit line item.

Sarang