How to add body text when sending output as PDF in email?

[Former Member]

Hello,

We are using standard SAP to send SD output as PDF in an email (in output type we choose medium 5, email address is taken from customer master. In transaction SCOT is indicated that SAPscript/smartforms are converted to PDF. When the output is generated, we run rsconn01 to trigger the actual sending of the email).

Via form TEXT_SYMBOL_REPLACE we can modify the subject of the email that is send to include e.g. the order number. HOWEVER, in the body of the email that is send, we now only have the PDF, but we also would like to add a standard text in the body of the email. Does anyone know how to do this?

Thanks,

Alex

[Former Member]

Hi,

I hope you are using this FM for sending mail:'SO_NEW_DOCUMENT_ATT_SEND_API1'

Here,

*&-------------------------------------------------
*&      Form  POPULATE_MESSAGE_TABLE
*&-------------------------------------------------------
*       Adds text to email text table
*--------------------------------------------------------
form populate_message_table.
  Append 'Hi,' to it_message.
  Append 'Hope you are doing fine' to it_message.
  Append 'Thanks' to it_message.
  Append 'Alex' to it_message.
endform.                    " POPULATE_MESSAGE_TABLE

it_message table should be populate with your text.

* Call the FM to post the message to SAPMAIL
  call function 'SO_NEW_DOCUMENT_ATT_SEND_API1'
       exporting
            document_data              = gd_doc_data
            put_in_outbox              = 'X'
       importing
            sent_to_all                = gd_sent_all
       tables
            packing_list               = it_packing_list
            contents_txt               = it_message
            receivers                  = it_receivers
       exceptions
            too_many_receivers         = 1
            document_not_sent          = 2
            document_type_not_exist    = 3
            operation_no_authorization = 4
            parameter_error            = 5
            x_error                    = 6
            enqueue_error              = 7
            others                     = 8.

[Former Member]

Hi Anjali,

Thanks for your input. I am not sure if we are using the FM 'SO_NEW_DOCUMENT_ATT_SEND_API1', as we are not sedning the output via SAP mail, but use "normal" email via an SMTP server.

Regards,

Alexander

[Former Member]

Have you ever got the solution to add email body text. I keep searching this topic but found no answer. I could not even get the title correctly. I use ZXXX to format the invoice and use SAP standard to email but could not get the title with invoice number on it.

[Former Member]

hi Akin,

Do you have the solution for adding body text in email (Any standard setting). If you can you provide that, bcz i am having the same requirement.

[Former Member]

Hello guys,

does anybody have a solution for this? We are also using SAP standard output of messages (NACE, output message with option "send externally") to generate an email with PDF attachment. But we are not able to add some text into the email body.

Do I need an own print program? Actually we are using RLE_DELNOTE for the output of the delivery notes.

Thank you very much for your input.

Regards

Christian

[Former Member]

I have the same requirement too. We are sending sales orders to contact persons as PDF attachments via email and we need to add some text to this email body. Could someone throw some ideas to this functionality?

Thanks,

[Former Member]

Hi Alex,

In the report added by Amit you can append the mail contents in OBJTXT and that will be displayed as mail contents.

I have edited the code sent by Amit. Have a look at it.

*----

---

• FORM

*----

---

FORM ml_addtxt USING ptxt.

CLEAR objtxt.

objtxt = ptxt.

APPEND objtxt.

• Mail Contents

objtxt = 'First Line of Mail'.

APPEND objtxt.

objtxt = 'Second Line of Mail'.

APPEND objtxt.

objtxt = 'Third Line of Mail'.

APPEND objtxt.

ENDFORM. "ml_customize

Regards,

Vibha Deshmukh

[former_member927251]

Hi,

Please refer to the following program and see if it helps you.

REPORT ZSAMPL_001 .

INCLUDE ZINCLUDE_01.

*----

---

• DATA

*----

---

DATA : itab LIKE tline OCCURS 0 WITH HEADER LINE.

DATA : file_name TYPE string.

data : path like PCFILE-PATH.

data : extension(5) type c.

data : name(100) type c.

*----

---

• SELECTION SCREEN

*----

---

PARAMETERS : receiver TYPE somlreci1-receiver lower case.

PARAMETERS : p_file LIKE rlgrap-filename

OBLIGATORY.

*----

---

• AT SELECTION SCREEN

*----

---

AT SELECTION-SCREEN ON VALUE-REQUEST FOR p_file.

CLEAR p_file.

CALL FUNCTION 'F4_FILENAME'

IMPORTING

file_name = p_file.

*----

---

• START-OF-SELECTION

*----

---

START-OF-SELECTION.

PERFORM ml_customize USING 'Tst' 'Testing'.

PERFORM ml_addrecp USING receiver 'U'.

PERFORM upl.

PERFORM doconv TABLES itab objbin.

PERFORM ml_prepare USING 'X' extension name.

PERFORM ml_dosend.

*----

---

SUBMIT rsconn01

WITH mode EQ 'INT'

AND RETURN.

*----

---

• FORM

*----

---

FORM upl.

file_name = p_file.

CALL FUNCTION 'GUI_UPLOAD'

EXPORTING

filename = file_name

filetype = 'BIN'

TABLES

data_tab = itab

EXCEPTIONS

*file_open_error = 1

*file_read_error = 2

*no_batch = 3

*gui_refuse_filetransfer = 4

*invalid_type = 5

*no_authority = 6

*unknown_error = 7

*bad_data_format = 8

*header_not_allowed = 9

*separator_not_allowed = 10

*header_too_long = 11

*unknown_dp_error = 12

*access_denied = 13

*dp_out_of_memory = 14

*disk_full = 15

*dp_timeout = 16

*OTHERS = 17.

path = file_name.

CALL FUNCTION 'PC_SPLIT_COMPLETE_FILENAME'

EXPORTING

complete_filename = path

• CHECK_DOS_FORMAT =

IMPORTING

• DRIVE =

EXTENSION = extension

NAME = name

• NAME_WITH_EXT =

• PATH =

EXCEPTIONS

INVALID_DRIVE = 1

INVALID_EXTENSION = 2

INVALID_NAME = 3

INVALID_PATH = 4

OTHERS = 5

.

ENDFORM. "upl

***INCLUDE ZINCLUDE_01 .

*----

---

• 10.08.2005 Amit M - Created

• Include For Mail (First Req F16)

• Modification Log

*

*

*

*

*

*

*

*----

---

*----

---

• Data

*----

---

tables crmrfcpar.

DATA: docdata LIKE sodocchgi1,

objpack LIKE sopcklsti1 OCCURS 1 WITH HEADER LINE,

objhead LIKE solisti1 OCCURS 1 WITH HEADER LINE,

objtxt LIKE solisti1 OCCURS 10 WITH HEADER LINE,

objbin LIKE solisti1 OCCURS 10 WITH HEADER LINE,

objhex LIKE solix OCCURS 10 WITH HEADER LINE,

reclist LIKE somlreci1 OCCURS 1 WITH HEADER LINE.

DATA: tab_lines TYPE i,

doc_size TYPE i,

att_type LIKE soodk-objtp.

DATA: listobject LIKE abaplist OCCURS 1 WITH HEADER LINE.

data v_rfcdest LIKE crmrfcpar-rfcdest.

*----

---

• FORM

*----

---

FORM ml_customize USING objname objdesc.

*----

---

Clear Variables

CLEAR docdata.

REFRESH objpack.

CLEAR objpack.

REFRESH objhead.

REFRESH objtxt.

CLEAR objtxt.

REFRESH objbin.

CLEAR objbin.

REFRESH objhex.

CLEAR objhex.

REFRESH reclist.

CLEAR reclist.

REFRESH listobject.

CLEAR listobject.

CLEAR tab_lines.

CLEAR doc_size.

CLEAR att_type.

*----

---

Set Variables

docdata-obj_name = objname.

docdata-obj_descr = objdesc.

ENDFORM. "ml_customize

*----

---

• FORM

*----

---

FORM ml_addrecp USING preceiver prec_type.

CLEAR reclist.

reclist-receiver = preceiver.

reclist-rec_type = prec_type.

APPEND reclist.

ENDFORM. "ml_customize

*----

---

• FORM

*----

---

FORM ml_addtxt USING ptxt.

CLEAR objtxt.

objtxt = ptxt.

APPEND objtxt.

ENDFORM. "ml_customize

*----

---

• FORM

*----

---

FORM ml_prepare USING bypassmemory whatatt_type whatname.

IF bypassmemory = ''.

*----

---

Fetch List From Memory

CALL FUNCTION 'LIST_FROM_MEMORY'

TABLES

listobject = listobject

EXCEPTIONS

OTHERS = 1.

IF sy-subrc <> 0.

MESSAGE ID '61' TYPE 'E' NUMBER '731'

WITH 'LIST_FROM_MEMORY'.

ENDIF.

CALL FUNCTION 'TABLE_COMPRESS'

• IMPORTING

• COMPRESSED_SIZE =

TABLES

in = listobject

out = objbin

EXCEPTIONS

OTHERS = 1

.

IF sy-subrc <> 0.

MESSAGE ID '61' TYPE 'E' NUMBER '731'

WITH 'TABLE_COMPRESS'.

ENDIF.

ENDIF.

• -----------

• Header Data

• Already Done Thru FM

• -----------

• -----------

• Main Text

• Already Done Thru FM

• -----------

• -----------

• Packing Info For Text Data

• -----------

DESCRIBE TABLE objtxt LINES tab_lines.

READ TABLE objtxt INDEX tab_lines.

docdata-doc_size = ( tab_lines - 1 ) * 255 + STRLEN( objtxt ).

CLEAR objpack-transf_bin.

objpack-head_start = 1.

objpack-head_num = 0.

objpack-body_start = 1.

objpack-body_num = tab_lines.

objpack-doc_type = 'TXT'.

APPEND objpack.

• -----------

• Packing Info Attachment

• -----------

att_type = whatatt_type..

DESCRIBE TABLE objbin LINES tab_lines.

READ TABLE objbin INDEX tab_lines.

objpack-doc_size = ( tab_lines - 1 ) * 255 + STRLEN( objbin ).

objpack-transf_bin = 'X'.

objpack-head_start = 1.

objpack-head_num = 0.

objpack-body_start = 1.

objpack-body_num = tab_lines.

objpack-doc_type = att_type.

objpack-obj_name = 'ATTACHMENT'.

objpack-obj_descr = whatname.

APPEND objpack.

• -----------

• Receiver List

• Already done thru fm

• -----------

ENDFORM. "ml_prepare

*----

---

• FORM

*----

---

FORM ml_dosend.

CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'

EXPORTING

document_data = docdata

put_in_outbox = 'X'

commit_work = 'X' "used from rel. 6.10

• IMPORTING

• SENT_TO_ALL =

• NEW_OBJECT_ID =

TABLES

packing_list = objpack

object_header = objhead

contents_bin = objbin

contents_txt = objtxt

• CONTENTS_HEX = objhex

• OBJECT_PARA =

• object_parb =

receivers = reclist

EXCEPTIONS

too_many_receivers = 1

document_not_sent = 2

document_type_not_exist = 3

operation_no_authorization = 4

parameter_error = 5

x_error = 6

enqueue_error = 7

OTHERS = 8

.

IF sy-subrc <> 0.

MESSAGE ID 'SO' TYPE 'S' NUMBER '023'

WITH docdata-obj_name.

ENDIF.

ENDFORM. "ml_customize

*----

---

• FORM

*----

---

FORM ml_spooltopdf USING whatspoolid.

DATA : pdf LIKE tline OCCURS 0 WITH HEADER LINE.

*----

---

Call Function

CALL FUNCTION 'CONVERT_OTFSPOOLJOB_2_PDF'

EXPORTING

src_spoolid = whatspoolid

TABLES

pdf = pdf

EXCEPTIONS

err_no_otf_spooljob = 1

OTHERS = 12.

*----

---

Convert

PERFORM doconv TABLES pdf objbin.

ENDFORM. "ml_spooltopdf

*----

---

• FORM

*----

---

FORM doconv TABLES

mypdf STRUCTURE tline

outbin STRUCTURE solisti1.

*----

---

Data

DATA : pos TYPE i.

DATA : len TYPE i.

*----

---

Loop And Put Data

LOOP AT mypdf.

pos = 255 - len.

IF pos > 134. "length of pdf_table

pos = 134.

ENDIF.

outbin+len = mypdf(pos).

len = len + pos.

IF len = 255. "length of out (contents_bin)

APPEND outbin.

CLEAR: outbin, len.

IF pos < 134.

outbin = mypdf+pos.

len = 134 - pos.

ENDIF.

ENDIF.

ENDLOOP.

IF len > 0.

APPEND outbin.

ENDIF.

ENDFORM. "doconv

*----

---

• FORM

*----

---

FORM ml_saveforbp USING jobname jobcount.

*----

---

Data

*data : yhead like yhrt_bp_head.

*DATA : ydocdata LIKE yhrt_bp_docdata,

*yobjtxt LIKE yhrt_bp_objtxt OCCURS 0 WITH HEADER LINE,

*yreclist LIKE yhrt_bp_reclist OCCURS 0 WITH HEADER LINE.

*

*

*DATA : seqnr TYPE i.

*

*

**----

---

Head

*yhead-jobname = jobname.

*yhead-jobcount = jobcount..

*MODIFY yhrt_bp_head FROM yhead.

*

*

*

**----

---

Doc Data

*ydocdata-jobname = jobname.

*ydocdata-jobcount = jobcount.

*MOVE-CORRESPONDING docdata TO ydocdata.

*MODIFY yhrt_bp_docdata FROM ydocdata.

*

**----

---

Objtxt

*seqnr = 0.

*LOOP AT objtxt.

*seqnr = seqnr + 1.

*yobjtxt-jobname = jobname.

*yobjtxt-jobcount = jobcount.

*yobjtxt-seqnr = seqnr.

*MOVE-CORRESPONDING objtxt TO yobjtxt.

*MODIFY yhrt_bp_objtxt FROM yobjtxt.

*ENDLOOP.

*

*

**----

---

RecList

*seqnr = 0.

*LOOP AT reclist.

*seqnr = seqnr + 1.

*yreclist-jobname = jobname.

*yreclist-jobcount = jobcount.

*yreclist-seqnr = seqnr.

*MOVE-CORRESPONDING reclist TO yreclist.

*MODIFY yhrt_bp_reclist FROM yreclist.

*ENDLOOP.

ENDFORM. "ml_saveforbp

*----

---

• FORM

*----

---

FORM ml_fetchfrombp USING jobname jobcount.

*CLEAR docdata.

*REFRESH objtxt.

*REFRESH reclist.

*

*SELECT SINGLE * FROM yhrt_bp_docdata

*INTO corresponding fields of docdata

*WHERE jobname = jobname

*AND jobcount = jobcount.

*

*

*SELECT * FROM yhrt_bp_objtxt

*INTO corresponding fields of TABLE objtxt

*WHERE jobname = jobname

*AND jobcount = jobcount

*ORDER BY seqnr.

*

*SELECT * FROM yhrt_bp_reclist

*INTO corresponding fields of TABLE reclist

*WHERE jobname = jobname

*AND jobcount = jobcount

*ORDER BY seqnr.

*

ENDFORM. "ml_fetchfrombp

Hope this helps.

Please reward some points if it helps.

Regards,

Amit Mishra

[Former Member]

Hi Amit,

Thanks for your input. I have an additional question however, at what moment in the process should we put in your program? As I have indicated, we are following standard SAP logic (for generating output and for triggering sending of the email) so I am not sure where we should fit your program in.

Regards,

Alexander