Audit Trail is used to track the record changes

[Former Member]

Hi Team

Audit Trail is used to track the record changes, but where we are practically using this, anybody please provide the inputs.

Thanks

Rex

[Former Member · Accepted solution]

Hi

The report RPUAUD00 gives all the changes done to the masterdata by any user anytime.

Before using this audit trial also take into consideration that the system hardware is well equipped as the audit trials activation would later become a performance issue as this would occupy a lot of space in the coming time.

R K

[Former Member]

HI,

This report is used to track changes in the infotypes by the users, Which user has been done changes and when changes have been done for the infotype records.

REgards,

Kapil Kaushal

[Former Member]

Hi

To track the changes in the SAP HR syste we have the SAP standard report for that. But we need to customize this report as per our requirement.

Please do the entries in the below table to activate the log report:

V_T585A

V_T585B

V_T585C

Log report: RPUAUD00

Thanks

Sheetal Gupta

[Former Member]

Hi,

Report:RPUAUD00 use through t-code:sa38 or se38 (preferred way)

or

T-code: PC00_M16_UAUD (different input screent)

Document:

You use this report to display all documents that were created with the

creation of infotype log (short: Change documents).

Prerequisites

So as to ensure that changes to infotype fields are entered (changes,

creations, deletions), these fields must be maintained in the following

views: HR Documents: Infotypes with Documents (V_T585A), HR Documents:

Field Group Definition (V_T585B), and HR Documents: Field Group

Characteristics (V_T585C). (maintain this data)

You can only display an archive if it was created with archive

management (transaction SARA).

Features

You can create the following document types with this report:

o Long-term documents

Long-term documents are created for audit purposes. Changes to

infotypes are stored in the database or can be archived. Long-term

documents are kept until they are specifically deleted. The is

called PA_LDOC.

Long-term documents evaluate data according to personnel numbers and

infotype. The columns PersNo and Infotype are output first in the

table.

o Short-term documents (Check this to run the audit report on data)

Short-term documents are stored in the database. For short-term

documents, the data is selected according to date and time. In

contrast to the long-term documents, the Date and

Time columns are displayed first in the table.

Under Read from database, specify the document type that you want to

create. To specify a document type, set the corresponding indicator.

In the Selection field, you can specify:

o which transaction classes the selection is to take into

consideration with the relevant indicators

o which employees are to be selected using the Personnel number field

o which data is to be evaluated by the system, using the Infotype

field

o whether a specific change date, or a specific period is to be taken

into consideration, using the Change date field

o whether you want to display changes that were made by certain users,

using the User name field

Note

The standard system reads data from the database.

If you want additional archive data to be read, select Read fromarchive.

Further selection possibilities are displayed under Archive Selection:

o Also read from database

Documents relevant to data in the archive are displayed if they are

current on the database, and correspond to the selection options.

o User archive selection

The Archive Management: Choose Files to Read screen appears. Select

the desired archive.

Determine how the report results should be displayed under Output

Options.

o Direct output of docs

o Output program selections

o New page per doc

This setting is only effective if you have selected Direct output of

docs.

o Sort order

If any of the following indicators are set, data is sorted in

ascending order according to the setting:

- Time

- Personnel number

- Infotype

- User

- Default currency

Standard Variants

Certain fields on the selection screen of the report already contain

default values. The system proposes the following selections:

o A selection of employee data using Pers.Master record

o Sorting output list, using Time indicator, according to which the

change date appears in the first column.

Output

The report results are displayed according to the selected output

options:

o Breakdown list

If you have not set any settings under Output options, the list

displays an overview of the documents.

- Long-term documents

In the long-term documents list, the columns always appear in

the following order:

PersNr (personnel number), Inftyp (infotype) Date, Time, SqNr (sequence

number) and Changed by.

- Short-term documents

In the short-term documents list the columns always appear in

the following order:

Date, Time, SqNr (sequence no.) PersNr (personnel number), Inftyp

(infotype) and Changed by.

- Output program selections

If you set this selection the output list takes the form of a

breakdown list. In addition, the selection options are specified

with it.

o Detailed list

- Documents

If you have selected Direct output of docs then documents are

displayed. The documents contain information about the list

header of the breakdown table and data about the exact changes

that have occurred in an infotype.

Each document is printed on a separate page if you have selected

New page per doc.

Good luckThanks,

Amosha

"Known is a drop & unknown is an ocean!"

[Former Member]

Hi Amosha,Appretiating your detailed reply, thanks a lot.

Also to Kausal & Seethal too

Rex