cancel
Showing results for 
Search instead for 
Did you mean: 

Month end & Year end closing

Former Member
0 Kudos

Hi,

What all steps are involved in monthend and year end closing procedures.

Thanks

Dev

Accepted Solutions (1)

Accepted Solutions (1)

ferry_lianto
Active Contributor
0 Kudos

Hi,

Month end closing Activities



1. All the expenses including amortization, prepaid expenses, Preliminary expenses and accruals have been booked.

2. Complete Bank Reconciliation

3. Make sure that Sum of Inter company balances is Zero

4. Suspense Accounts should be cleared regularly.

5. Ensure that all documents related to MM & SD have been entered in system.

6. Ensure that all billing documents are released to accounting.

7. Calculate Overheads on all process Orders (CO43)

8. Technically complete all process orders which are fully processed (CORM).

9. Calculate Variance (KKS1)à (Relevant only if Standard cost is calculated).

10. Settle all process orders which are technically complete (CO88).

11. Close All settled Process Orders

12. Close MM period (Transaction Code: MMPV).

13. Carry out GR/IR clearing (F.13) transaction

14. Depreciation Run (AFAB) has been carried out for the month

15. Close FI Posting period after the month end closing activity is over.


Year end closing Activities:

1. Calculate production work in progress on process orders which are not technically complete.

2. Carry out Assessment cycle for Cost Centers.

3. All month end closing Activities should be carried out.

4. Carry Forward Balances to next year

(With TC: F.16 we can carry forward the balance to next year.

With TC: OBH2 copy the number ranges to next year

Open next year periods by selecting the Posting Period Variant.

then test by posting the transaction in F-02)

Hope this will help.

Regards,

Ferry Lianto

Answers (9)

Answers (9)

Former Member
0 Kudos

Hello Dev,

These are some Imp month closing activities.

Closing Activities

1 Open posting period for next year OB52

2 Review list of recurring journal entries FBD3

3 Execute Recurring Entries for A/R, A/P, G/L F.14

4 Process Parked A/R, A/P, G/L accounting documents FBV0

5 Final Cutoff for the Maintenance of Fixed Asset- Add Transfer and Retire ABUMN

6 Run Depreciation in Test Run and post AFAB

7 Verify Display Log for Depreciation Test Run AFBP

8 Capitalize AUC Assets if needed AIAB, AIBU

10 Enter Payroll Data to SAP CAT2

11 Verify Depreciation Balances with GL balances ABST2

12 Post Depreciation AFAB

13 Execute Asset History Report, and retire assets if needed S_ALR_87011963, ABAVN

14 Adjust specific depreciation areas if necessary ABCO

15 Reconcile AM sub ledger with GL ABST2

17 Check Bank Data S_P99_41000212

18 Review AR Open Items FBL5N

19 Review AP Open Items FBL1N

20 Execute Pending Invoices MRBP

21 Clear Open Item for GRIR, freight F.13

22 Reconciliation of Financial Documents and transactional figures F.03

23 Open new CO Posting Period: OKP1

24 Compare current (cost estimates) with last current price (Moving Average) OKBH

25 Update current cost price to material master price field CK11N, CK24

26 Process Freight charges, Match SD freight to actual V-31

27 Review Internal Order Postings OKSA

28 Settle All Orders KO88

29 Verify All Post Goods Issue have been Invoiced (Billing Due List) VF04

30 Review SD Billing Doc from prior month that have not yet been released to accounting F.2D

32 Reconcile PI Inventory with SAP MI07

33 Perform Manual Adjustment if needed F-02, FB50

34 Verify balance of the GR/IR account MB5S

35 Post Accruals and Deferrals FBS1

36 Clearing of Cancelled Documents F-03, F-32, F-44

37 Check Profitability Segment Adjustment KISR

38 Aging Report-Reconcile GL balances with sub ledger balances AP FBL1N, FBL5N, FBL3N

39 Check the check run numbers FCH1, FCHI

40 Bank reconciliation Data FF67 & FEBA

41 Enter Tax Journal Entry FB41

42 Reconcile GL balances with sub ledger balances AR/MM/AP F.03

43 Display Balance Sheet Adjustments F.5F

44 Post Balance Sheet Adjustments F.5E

45 Post Foreign Currency Valuation (foreign exchange) F.05

46 Check generic cost centers for posting with wrong accounts GGB0

47 Correct wrong postings on generic cost centers

48 Check Validation dates for Cost Centers, Cost Elements, CO area

49 Check COGI--for both month end and year end

50 Doubtful receivables F104

51 Verify In-transit Inventory

52 Reconcile PA to G/L KE5U

53 Post Cost Center Assessments and Distributions KSU5 & KSV5

54 Run CO-FI Reconciliation to balance KALC

56 Maintain CO yr variant KCRQ

57 Fiscal Yr Balance carry forward AP/AR/AM F.07

58 Fiscal Yr Balance carry forward CO CXS1

59 Fiscal Yr balance carry forward FI F.16

60 Fiscal Yr balance carry forward PCA 2KES

61 Set Document number ranges - FI - new year OBH2, OBA7

62 Set Document number ranges AP/AR - new yea OBA7

63 Generate Financial statement Reports OB58 , FSE2

64 Change Fiscal Year For Assets AJRW

65 Year end Closing-- Asset Accounting--final for year end AJAB

66 Close CO Posting Period : OKP1

67 Close Prior A/R Posting Period OB52

68 Close Prior A/P Posting Period OB52

69 Close Prior MM Posting Period OMSY

70 Reverse accruals and deferrals for the new month F.81

71 Reconciliation of Financial Documents from old fiscal year and new fiscal year FNSL

72 Load Balances, Budget Data for Cost centers, sales F.16

73 Update Retained Earning Account , balance carry fwd

Hope it will help you,

Regards,

shashikanth

Former Member
0 Kudos

But, there is something I don't understand! About month end closing

Is there any checks that the system execute while changing the period in the transaction of "open and close period"? Or I can close a period in every moment?

And can I re-open - always - a period already closed?

I'd like to know if all the checks we've listed are procedures to ensure the Finance user that everything is included in Accounting, or if there could be technical impact....

Many thanks

Giulia

Former Member
0 Kudos

This is Nabeela. I am going on my first assignment and I request to send me the month end and year end closing procedures documents for cost center accounting. I will greatly appreciate your help. Thanks

Nabeela Khan

nabeelakhan123@hotmail.com

Former Member
0 Kudos

This is Nabeela. I am going on my first assignment and I request to send me the month end and year end closing procedures documents for cost center accounting. I will greatly appreciate your help. Thanks

Nabeela Khan

nabeelakhan123@hotmail.com

Former Member
0 Kudos

Dear Simon,

Can you please send me the excel files at bhattmh@gmail.com

I will really appreciate your help.

Regards,

Mihir Bhatt

Former Member
0 Kudos

Hi Simon,

I read that you have some valuable material on Month End & Year End Activities.

It would be of gr8 help if you can pls share the same with me.

If possible, kindly sent me a mail of the same.

My mail Id is : parag.mandnikar@gmail.com

Hoping to be excused for the trouble caused.

Thanking you in advance.

kind regards,

parag

Former Member
0 Kudos

This message was moderated.

Former Member
0 Kudos

Hi Simon,

Can you send me the xls sheet to me also, thanks for the help.

Regards,

Kamesh.

Former Member
0 Kudos

Hi Simon,

It will be of Great Help if you forward the Month-End/Year-End Closing Procedures

to the following mail Id gangadhar.nalluri@gmail.com

Thanx a lot....

Regards,

Gangadhar

Former Member
0 Kudos

can you send me the list - nt_lea@yahoo.com

thanks,

Former Member
0 Kudos

Hi Simon

I would also like to have the excel sheet on my mail yagnikdimple@rediffmail.com.

Your co operation will be appreciated.

Thanks in advance

Dimple

Former Member
0 Kudos

Simon,

Can you send me the excel file too?

Thanks

durg23@yahoo.com

Former Member
0 Kudos

Hi Simon,

Appreciate if you could send me the same too..

Email: wuiling.che@gmail.com

Many thanks for your kindness..

Cheers

Former Member
0 Kudos

Dear Simon,

please also sent the xls-file to me.

My mail address: zhhe78@yahoo.com.cn

thanks.

Former Member
0 Kudos

please also send me said files. My ID is naddeemg@gmail.com

Thanks

Former Member
0 Kudos

Hi Simon,

Could you please send me the xls file too, spike@iphase.com

Sean

Former Member
0 Kudos

Hello,

I would appreciate if someone can send it to me too

my id is : purohitvj@yahoo.com

Points would be rewarded.

Regards

Former Member
0 Kudos

Hi,

Can you send the xls-file to ksre8@yahoo.com.

Thanks,

S

Former Member
0 Kudos

Hello Simon,

One more email push please-

kumar.fico08@gmail.com

Thanks.

Former Member
0 Kudos

Please send me a copy too.

Thank you and happy holidays!

Regards,

Csaba

(cradnoty@missionlinen.com)

Former Member
0 Kudos

Can u pls send me the month end transcations

manjunath.a@bigtec.org

warm regads

Manjunath

Former Member
0 Kudos

a little complement

For internal order with availablity control

the budget carryfoward and commitment carryfoward are necessary when yearly closing.

Former Member
0 Kudos

Hi,

Following are the month end and year end operations.

1. Open and Close Period

2. Close period in MM module.

3. GR/IR Clearing

4. Foreign Currency revaluation.

5. Balance Sheet Adjustment

6. Balance Carry forward

7. Asset Fiscal Year Close

8. Asset Fiscal Year Open.

9. Settle Production Order

10 Depreciation Posting.

11 Settle Assets under construction.

12.Post Accruals and Deferrals.

13 Release Standard Cost estimate.

Thanks

D.K.Lakshmi Narayana