Collaboration room role
We're currently in the process of upgrading our portal to NW 04. I'm working on the collaboration rooms, and I have a question about how the 'collaboration' role is assigned to users.
In EP 5, a user accessed the collaboration rooms that he/she was assigned by using the 'Rooms' role. The user did not get the 'Rooms' role until he/she was invited to his/her first collaboration room. No administrator had to give the user access to the role.
In NW 04, it appears that the opposite is true. For the user to access his/her collaboration rooms, he/she uses the 'Collaboration' role. This role must be assigned to the user by a portal administrator. Even if the user is invited to a collaboration room, he/she cannot access the room until he/she is assigned the 'Collaboration' role.
Is my understanding of this correct? If so, is there any way to make the assignment of the 'Collaboration' role work in NW 04 like it did in EP 5?
Fallon Nyce replied
Hi Stephen -
In order for a user to navigate to the room directory, they do indeed need to have the Collaboration role. In our portal (NW04 SPS14), I've seen users who are able to follow the collaboration room link in the member invitation e-mail, even if they don't have the Collaboration role, but they had problems when they tried to actually post documents in the room until they were assigned the role.
If you are wanting users to have the Collaboration role automatically, you could assign the role to the Everyone group, or you could add a workset with the iViews you desire (Room Directory, My Rooms, etc.) to a role that users already have, etc. There would be a few ways to get around the chore of assigning the Collaboration role individually to everyone who needs it.
Hope this helps!