Processing of advance and expense

[Former Member]

hi

Assuming employee in Travel request indicated Advance as $2000.

It was approved and settled.

Then employee claims for amount but the total is less than $2000. For example, $1000.

Hence need to recover $1000 from employee, however, Payroll is not picking up the recovery of $1000.

However if employee is claiming for $3000, system can deduct $2000 ie he is only reimbursed for $1000 and Payroll can pay out to employee for the $1000.

Any workaround for recovery?

[Former Member]

Hi

We can handle this through Cash Journal where the employee can repay the amount to the cashier and the respective account can be given credit through Business Transaction.

If the amount is posted to the vendor account as a debit then the same can be recovered through Cash Journal

Regards,

Lakshmanan Krishnan

[Former Member]

Hi

You mean it has to be a manual recovery?

[Former Member]

Hi

Cash journal is for accounting of cash receipts. If there is a debit balance ie receivable balance in the employee vendor, Finance will follow-up for the amount and the amount so received from the employee vendor will be accounted through cash journal transaction in SAP (FBCJ)

Regards,

Lakshmanan Krishnan