on 05-23-2009 6:30 AM
Hi DMS team,
I just want to know about document distribution, how it works
how can we control through authorization, can any body help me plz.
plz forward me steps to follow.
Menakshi
Hi Meenakshi
Document distribution is used to distributes document information and their originals,
Fo example to suppliers that do not have SAP Systems.
1. Document distribution can be triggered manually or via Workflow. A
distribution order is then initiated where the recipient parameters are entered.
2. Then the order is put together for each recipient and distribution type and
subsequently distributed.
3. The actual dispatch is done using the communication interface SAP Connect.
A Microsoft Office document is created and the file references or originals are
sent as an attachment to the Office document.
4. Distribution of the information can be either normal post or e-mail.
Recipient lists are used to manage the assignments of recipient and documents. A
or one or more documents. You can use a recipient list as a Standard receipient list. You can limit the usage of the recipient list by entering a context when Distribution order is initiated.
Functions for managing recipient lists are:
create, change, and display recipient lists
Cross functions for recipient lists:
Display all recipients of a document
Display all documents of a recipient
An Office mail with an attachment is sent when using the communication type SAP Mail. Object references are used for the distribution type RML (BOR-Object) and original application files are used for the distribution type RMA. The cover sheet Information is in the mail text. The receipt confirmation is sent as an attachment.
1. The originals are attached to e-mails. The cover sheet information is in the
mail text. URLs in the e-mail are used for the distribution type HTP for
accessing the originals on the Internet ternet Transaction Server.
2. The distribution type COV assumes that you have printed out the documents
already. Only the coever sheet and the recipient confirmation are printed out.
(LET): A user receives an SAP Mail with the documents to be sent. The files
can then be copied to a medium (such as a diskette) and sent to the recipient.
(ORI): The originals are set up on a predetermined computer. The user receives
the files to be sent with an SAP Mail. These are copied to a diskette.
3. The printed-out documents are sent by the distribution point. The originals are
sent to the SAP Spool or directly to the printer.
4. You can also send files to a fax machine.
With Regards
Mangesh Pande
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Hai Meenakshi,
For information on Document Distribution visit the below link,
http://help.sap.com/saphelp_46c/helpdata/en/7a/973035624811d1949000a0c92f024a/frameset.htm
you can also find the authorization objects for the Document Distribution in the above link.
Regards,
Keerthika
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Hi,
For Document Distribution in SAP DMS
1) Maintain communication type and address such as for RML.
2) Maintain distribution type, activate it and makes it default if required
3) Check: Activated Event type linkage.
4) Maintain the value '2' as processing type for RML
5) Create recipient list and start distribution in Tr. Code CVI8
6) After Initial Order is generated, will get message document sent successfully.
7)Finally check dis. log in Tr. Code CVI9.
for Authorization of doc .distribution check objects
C_DRZI_TCD Document Distribution: Authorization for Distribution Order
C_DRZA_TCD Document Distribution: Authorization for Recipient Lists
thanks,
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