output determination process

[Former Member]

hi

my issue is how an outputdetermination happens from sales to invoice, please help me out in this process

[Former Member]

For getting any output either by print, Fax, or any media you have to do output determination. output determination is also carried by Condition techniques. The detail procedure for Output Determination is :

OutPut Determintaion :

Output is a form of media from your business to one of its business partners or it can be within the organization. The output can be sent to any of the partners defined in the document. Outputs are usually in the form of Order Confirmations, Freight List, Delivery Notes, Invoices & Shipping Notifications. Determining form of output is output determination.

Types of Output:

Print Output, Fax, Telex, E-Mail & EDI (Electronic Data Interchange)

--> PRINT OUTPUT:

Configuration path: ( following are the steps)

1) SPRO-> IMG-> Basic Functions-> Output Control-> Output Determination-> Output Determination using Condition Technique- >Output Determination for Sales Documents (or you can use output determination for billing documents depending on your requirement).

2) Create Condition Table: select the field Sales Doc Type from field catalog & Save

3) Maintain Access Sequence: 4-digits code & description.

4) Assign condition table to access sequence. Select Accesses line item and Go To Fields. Fields will display the fields we have selected in the condition table i.e. sales doc type.

Maintain Output Types:

AF00: Inquiry

AN00: Quotation

BA00: Order Confirmation

LD00: Delivery

RD00: Invoice

Select BA00 & Copy & Rename. Give the same 4-digit code as given to access sequence.

You Can Maintain:

Languages of Output

Partners (to whom you need to send output)

Print Program- print specification

Sap Script- layout

Assign Output Types to Partner Functions: go to new entries & assign your output type to partner functions.

Maintain Output Determination Procedure: V10000 (Standard Procedure). Go to new entries and create your own 6-digit code with description. Select the procedure, go to Control Data. Here mention the output type i.e. condition type and leave requirement and manual only columns as blank.

Determination Rule: link the 6-digit procedure code to doc types.

Create Condition Records: VV11. Select document type and click on Communication. Mention partner function, medium, time. Output device: LP01, Spool request Name: SD_003, Suffix 2: order_confir & flag on print immediately.

Once you press enter you will come across 2 key combinations:

Sales organisation/ Customer Number: fill SO, Customer No, Partner Function Abbreviation, Partner to whom the output should be sent, time, medium, language.

It contains: Sales Orgnisation, Customer, Partner Function (The abbreviated form of the name that identifies the Partner) (During output determination, the system determines the recipient of the output from the master record for the specified partner function. In this field, you can explicitly specify a recipient that will override the standard partner. There must also be a master record for the partner that is specified explicitly.), Medium, Time & Language.}

Order Type: Document Type, Partner Function (abbreviation), Partner, Medium, Time & Language.

Path For Output Determination For Sales Documents: Logistics -> Sales/distribution -> Master data -> Output -> Sales Document -> Create (t-code VV11)

Path for Output Determination for Delivery Documents : Logistics -> Sales/distribution -> Master data -> Output -> shipping -> Create ( t-ode VV21)

Path for Output Determination for Billing Documents : Logistics -> Sales/distribution -> Master data -> Output -> Billing Document -> Create ( t- code VV31)

[Former Member]

Hi,

All these output types are going to be created individually.

The configuration path for this is:

SPRO>Sales and Distribution>BGasic functions>Output Control>Output determination using condition technique.

Here you can maintain for Sales orders,deliveries and billing documents.

Most of these outputs are generated because of forms that are created by using "Smartforms" T.Code.For this take help from your ABAPer.They will write the code as per your requirement to which data has to appear in the output.

Or else you can use standard output types also.

NACE and VOFM Transactions are also helpful.Here we are maintaining the routines.

Maintain condition records for output in Sales using the T.Code VV11.For deliveries using VV21 and for billing using VV31.Similarly VV12,VV22 and VV32 are for change abd VV13,VV23,VV33 are for display.

Regards,

Krishna.

[Former Member]

Hi Friend,

Output determination will not copy from sales to Billing, We have to configure the output determination separately for each individual activity ( like sales, shipping, billing)

You can configure the Output determination procedure in IMG

IMG->SALES AND DISTRIBUTION->BASIC FUNCTIONS->OUTPUT CONTROL->OUTPTU DETERMINATION--->OUTPUT DETERMINATION USING CONDITION TECHNIQUES.

Under this there are the separate determination for sales , billing and sales activities.

Please check them and revert back if u have any questions ?

regards,

santosh