Payroll Posting

[Former Member]

Hi,

Is employee in HR is vendor in FI.

Can any one send me list of wage types that need to be posted to FI (Secondary & Primary) both.

Samriddhi

[Former Member]

Thanks

[sikindar_a]

Net Pay-Bank transfer Net Pay -Lanco 10607010 Salaries payable Cr.

Net Pay-Cash payment Net Pay -Lanco 10607010 Salaries payable Cr.

Incentive 40100070 Incentive & Exgratia Dr.

10607110 Incentive / Exgratia Payable Cr.

Bonus 40100060 Bonus Dr.

10702020 Provision for Bonus Cr.

Food Allowance 40100010 Salaries Dr.

Special Allowance Special 40100010 Salaries Dr.

Special Allowance Adj Special 40100010 Salaries Dr.

Medical Payment Med Amt 10607030 Medical Expenses payable Dr.

LTA Payment LTA Amt 10607020 LTA payable Dr.

Fuel Payment Fuel 10607120 Fuel Reimburesement Exp. Payable Dr.

Relocation Reimbursement Relc Rem 40100230 Relocation Charges Dr.

Taxable MED Bal payment TaxBP 10607030 Medical Expenses payable Dr.

Taxable LTA Bal payment TaxBP 10607020 LTA payable Dr.

Taxable FUEL Bal payment TaxBP 10607120 Fuel Reimburesement Exp. Payable Dr.

Salary Advance Payment 20702000 Salary Advance/Loan - Employees Dr.

Notice Pay - Payment Not Pay 40100010 Salaries Dr.

Gratuity Payment -POGA Gr. GA 10702010 Provision for Gratuity Dr.

Gratuity Payment-NPOGA Gr. NGA 10702010 Provision for Gratuity Dr.

Leave Encashment EL Payment Lev Ensh 10702000 Provision for Leave Encashment Dr.

Leave Encashment EL Arrear Payment 10702000 Provision for Leave Encashment Dr.

Leave Encashment sL Payment Lev Ensh 10702000 Provision for Leave Encashment Dr.

Leave Encashment SL Arrear Payment 10702000 Provision for Leave Encashment Dr.

Gratuity Gratuity 40100150 Gratuity Contribution Dr.

10702010 Provision for Gratuity Cr.

Leave Encashment Leave Encashment 40100090 Leave Encashment Dr.

10702000 Provision for Leave Encashment Cr.

Mobile Bills - Excess Amount Recoverable Mobile 40204010 Telephone charges Cr.

Mobile Bills Payable(which was recovered previously) Mobile 40204010 Telephone charges Dr.

Salary AdvanceRecovery Sal Adv 20702000 Salary Advance/Loan - Employees Cr.

Canteen Recovery Canteen 40100050 Staff Welfare Provided in Office Cr.

Canteen Adj Recovered Canteen 40100050 Staff Welfare Provided in Office Cr.

Canteen Adj Paid Canteen 40100050 Staff Welfare Provided in Office Dr.

Employee Donations 10607080 Employee Donations Payable Cr.

Club Club 10607130 Employee Club Payable Cr.

Club Adj Club 10607130 Employee Club Payable Cr.

Med Remb Dedn Med 10607010 Salaries Cr.

LTA Remb Dedn LTA 10607010 Salaries Cr.

Fuel Remb Dedn Fuel 10607010 Salaries Cr.

Notice Pay - Recovery NoPayBs 10607010 Salaries Cr.

Food Coupon Recovery Coupon 40100050 Staff Welfare Provided in Office Cr.

Food Allowance Recovery 40100050 Staff Welfare Provided in Office Cr.

Loan 1 Recovery 20702000 Salary Advance/Loan - Employees Cr.

IPO Loan INT Recovery Entry not required calcualted outside & updated into SAP HR for FORM 16

Loan 2 Recovery 20702000 Salary Advance/Loan - Employees Cr.

Loan 2 Interest charging (OTHER LOAN 20702000 Salary Advance/Loan - Employees Dr.

30100050 Interest Income - Others Cr.

Loan 2 INT Recovery 20702000 Salary Advance/Loan - Employees Cr.

Loan 3 Recovery 20702000 Salary Advance/Loan - Employees Cr.

Provident Fund Employee PF 10604010 PF Payable - Employee Contribution Cr.

Provident Fund Employer 40100110 PF - Employer's Contribution Dr.

Pension Contribution Employer 40100110 PF - Employer's Contribution Dr.

10604000 PF Payable - Employer Contribution Cr.

VPF VPF 10604060 VPF Payable - Employee Contribution Cr.

ESI Employee ESI 10604040 ESI Payable - Employee Contribution Cr.

ESI Employer 40100130 ESI - Employer's Contribution Dr.

10604030 ESI Payable - Employer Contribution Cr.

Profession Tax PT 10604050 Professional Tax Payable Cr.

Income Tax IT 10601000 TDS Payable - Salaries Cr.

Provident Fund Arrear Employee PF Ar 10604010 PF Payable - Employee Contribution Cr.

PF Arrear Employer 40100110 PF - Employer's Contribution Dr.

10604000 PF Payable - Employer Contribution Cr.

ESI Arrear Employee ESI Ar 10604040 ESI Payable - Employee Contribution Cr.

ESI Arrear Employer 40100130 ESI - Employer's Contribution Dr.

10604030 ESI Payable - Employer Contribution Cr.

Profession Tax Arrear PT Ar 10604050 Professional Tax Payable Cr.

PF ADMIN CHARGES 40100140 PF Administration Charges Dr.

PF ADMIN CHARGES PAYABLE 10604020 PF Admin Charges Payable Cr.

EDLI ADMIN CHARGES 40100140 PF Administration Charges Dr.

EDLI ADMIN CHARGES 10604020 PF Admin Charges Payable Cr.

LTA 40100020 LTA Reimbursement expenses Dr.

10607020 LTA payable Cr.

Medical 40100030 Medical Reimbursement expenses Dr.

10607030 Medical Expenses payable Cr.

Fuel 40100250 Fuel Reimbursement Expenses Dr.

10607120 Fuel Reimburesement Exp. Payable Cr.

Annual Gift 40100040 Annual Gifts-Expenses Dr.

10607040 Annual Gifts Payable Cr.

Food coupon Issued 40100050 Staff Welfare Provided in Office Dr.

20704200 Food Coupons-Stock Cr.

Accomodation (Additional HRA) 40100010 Salaries Dr.

Rounding off of Net Pay 40208150 Rounding off Dr./Cr.

Rounding off of Net Pay 40208150 Rounding off Dr./Cr.

At the time of Salary Advance the entry has to be given to HR for updation by F & A.

Stipend not needed

Directors Remuneration feedback from hr required

Perks feedback from hr required

Accomodation feedback from hr required

If Employee wise due is to be entered then all payables will be recon otherwise G.L. is enough

Gratuity and Leave Encashment updation in HR records

Non claimed reimbursements at period end - taxable effect

For Name change in SAP

To be resolved from HR

G.L. nos. to be given

1. Loan 1 is IPO Loan, Loan 2 is Salary Loan, Loan 3 is Bank Loan

Net Food allowance is taxable in the hands of employee

In excess of Rs.1,300/- per employee food coupons is subject to FBT (for employee not subject to tax).

[sikindar_a]

Wage Type Text Wage Type Short Text GL Account

Basic Salry-Regular Basic 40100010 Salaries Dr.

Basic Salry-Regular ADJ Basic 40100010 Salaries Dr.

Basic Salary-Ps Basic 40100010 Salaries Dr.

Basic Salary-Ps ADJ Basic 40100010 Salaries Dr.

House Rent Allowance HRA Alln 40100010 Salaries Dr.

House Rent Allowance ADJ HRA Alln 40100010 Salaries Dr.

House Rent Allowance PS HRA Alln 40100010 Salaries Dr.

House Rent Allow PS ADJ HRA Alln 40100010 Salaries Dr.

Transport Allowance TRA Alln 40100010 Salaries Dr.

Transport Allowance ADJ TRA Alln 40100010 Salaries Dr.

Children Education Allow. ChEduAll 40100010 Salaries Dr.

Children Edn Allow ADJ ChEduAll 40100010 Salaries Dr.

Attire Allownace Attire 40100010 Salaries Dr.

Attire Allownace ADJ Attire 40100010 Salaries Dr.

Location Allow 30% Loc 30 40100010 Salaries Dr.

Location Allow 30% ADJ Loc 30 40100010 Salaries Dr.

Location Allow 25% Loc 25 40100010 Salaries Dr.

Location Allow 25% ADJ Loc 25 40100010 Salaries Dr.

Location Allow 20% Loc 20 40100010 Salaries Dr.

Location Allow 20% ADJ Loc 20 40100010 Salaries Dr.

Location Allow 15% Loc 15 40100010 Salaries Dr.

Location Allow 15% Adj Loc 15 40100010 Salaries Dr.

Location Allow 12.5% Loc 12.5 40100010 Salaries Dr.

Location Allow 12.5% Adj Loc 12.5 40100010 Salaries Dr.

Loaction Allow 10% Loc 10 40100010 Salaries Dr.

Loaction Allow 10% Adj Loc 10 40100010 Salaries Dr.

Compensatory Modified Field Area Allow Comp. Mod FA 40100010 Salaries Dr.

Compensatory Mod.Field Area All Adj Comp. Mod FA 40100010 Salaries Dr.

Difficult Area Allow Diff Are 40100010 Salaries Dr.

Difficult Area Allow Adj Diff Are 40100010 Salaries Dr.

Tribal Area Allow Tribal 40100010 Salaries Dr.

Tribal Area Allow Adj Tribal 40100010 Salaries Dr.

Relocation Allowance Relc All 40100010 Salaries Dr.

Relocation Allowance Adj Relc All 40100010 Salaries Dr.

Winter Allowance Wint All 40100010 Salaries Dr.

Winter Allowance Adj Wint All 40100010 Salaries Dr.

Site Allownce-Hills Unf Alln 40100010 Salaries Dr.

Basic Salry-Workmen HP Basic 40100010 Salaries Dr.

Basic Salry-Work HP Adj Basic 40100010 Salaries Dr.

H R Allw-Workmen HP HRA Alln 40100010 Salaries Dr.

H R Allw-Workmen HP Adj HRA Alln 40100010 Salaries Dr.

Under Constr Hyd Prj All Un Const 40100010 Salaries Dr.

Under Constr Hyd Prj Adj Un Const 40100010 Salaries Dr.

Spl Allowance HP Spl All 40100010 Salaries Dr.

Spl Allowance HP Adj Spl All 40100010 Salaries Dr.

Tunnel Allowance Tunnel 40100010 Salaries Dr.

Tunnel Allowance Adj Tunnel 40100010 Salaries Dr.

Edited by: Sikindar on May 12, 2009 4:45 PM

[former_member75029]

Normally All primary wage type and Following Secodary wage types

1) /557 and /559 will be posted beause these will be clearing net pay.

2) In case of Retro /551 and /552 should be posted.

3) In case of Claim from previous month /561 an /563 should be posted.

4) If you have loan then Deduction /LRP and /LOP loan payment with payroll will be posted.

Muhammad Afrasyab

[raghu_c]

Hi,

GEnerally a Employee is not considered as a vendor.

List of wage types to be posted entirely depends on your scanerio

Raghu