amount booking more than budget value in project

[Former Member]

Hi,

I had maintained the budget for 10000k.Project is allowing more than 10000k to post.please can you tell where should i set the control.

Thanks

Cra

[Former Member · Accepted solution]

Hi,

In the budget profile , you ensure Availability Control is activated through Activation type and give Tolerance limit with message type as 'E' so that system will stop you when the budget is exceeded.

Thanks

L.Balachandar

[stheurkar]

Dear Cra,

Enter OPS9 transaction for Budget Profile.In that ensure,

Activation Type must be "1" Automatic activation during budget allocation

Overall & Releases check boxes must be Ticked.

If you are doing Overall & Annual budgeting then, Total Values & Annual Values check boxes must be Ticked.

Then, Define 3 Tolerance Limits

Click on New Entries,

Select Controlling Area, Budget Profile, Tr. Grp "++" All activity groups, Action 1Warning / 2Warning with MAIL to person responsible / 3 Error message with Usage 80%, 90% & 100%.

In this step you enter the tolerance limits for availability control.

Availability control can identify budget overruns in a project at an early stage and initiates various actions.

You activate availability control for a certain budget profile. You can specify one or more tolerance limits for each activity group for a budget profile.

Selected actions (warning, warning with mail to person responsible for project, error message) are triggered when these limits are reached.

If you do above settings then system will not allow you to spend more than your Budgeted Figures.

Regards,

Sandeep