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manual bank reconciliation statement

now my client is having 8 house banks 14 bank accounts. thet want to brs statement house bank level how it is possible like are we maintained 8 bank g/l accounts.

Former Member
replied

Hello,

There are different programs to upload electronic bank statement.

FF.5 or FF_5.

I think your case Multicash format you are using.

You need have three files in FF.5 and two files in FF_5

You can prepare a Z program in order to truncate the electronic bank statement into two or three part files and save them on the application server.

1. Take all the external codes list from bank.

2. Take any available documentation from the Bank describing the relevance of the external codes.

3. Make sure that your Chart of Accounts (Bank Accounts) last digits logic is appropriate to meet the requirements.

4. Based on this decide the Account Symbols that are required to be created.

5. Make sure that the masking rules are configured properly.

6. Decide the posting rules that needs to be created.

7. Link up your external symbols provided by the bank with Posting rules and give proper algorithms for posting and clearing logic.

6. Concentrate on the posting areas to be posted while uploading the bank statement.

Further explanation would help you to understand the functionality when uploaded the electronic bank statement.

Main purpose of uploading the bank statement into SAP is to make your Bank Main Account and physical bank statement balance in sync.

You do not have any traditional Bank Reconciliation Statement (BRS) report in SAP.

SAP is normally you maintain bank main account and bank sub account. Whenever you make a payment through F-53 or F-58 or F110, the entry would be:

Vendor Account Dr

To Bank Sub Account

The ending digits of the sub-account would be important in configuring the masking rule. Based on this masking rule when you upload the bank statement the entry the system would pass is:

Bank Sub Account Dr

To Bank Main Account

It depends on the configuration, either the sub account will be cleared by the system automatically or you need to run F.13 to clear the sub accounts.

At the time of receipts, you have different accounting entries unlike payments. It needs to post to two posting areas. 1. GL Accounting 2. Sub-Ledger Accounting

The entries would system itself pass is:

Bank Main Account Dr

To Bank Sub Account

Bank Sub Account Dr

To Cutomer account.

Clearing logic mentioned for your posting rules and the alogrithm used for your external bank symbols will also play pivotal role in clearing the accounts.

Ideally you will use

FF67 / FF.5 / FF_5 for uploading manual or electronic bank statement

FEBA / FEBA_BANK_STATEMENT is used for furthe rprocessing.

GO THROUGH SAP NOTE 48854

Please go through SAP Note. 48854. You will get an idea regarding the functionality of the algorithms.

Though this note is in relevant to GB specific, you will find this very useful.

description follows below regarding the normal procedure for maintaining table T028G. Due to the different bank codes and posting rules, pre-Customizing is not possible at this point.

The following processing types are available - unless stated otherwise, you should use the interpretation algorithm: '000 - No interpretation' in each case.

1. '00': There is no processing. The entry line is ignored.

2. '01': A validation is made whether an entry exists for the transferred check number in the check table (PAYR). The check number and payment document number are transferred for further processing. Interpretation algorithm: outgoing check processing '011'-'013'; the update in the check file is via the interpretation algorithm.

3. '02': Transfer of the ending balance to the electronic bank statement

4. '03': Transfer of the opening balance to the electronic bank statement

5. '04': Clearing via the allocation number which is delivered with the bank statement. No interpretation algorithm.

6. '05': Clearing of BACS payments or BACS bank collection. The reference text field is first read to ascertain whether it involves payments initiated by users or bank collection via BACS. Providing it does involve a cash transaction initiated by the user, the payment document numbers concerned are determined via the reference number and transferred as a reference to further processing. Interpretation algorithm: '000 - No interpretation' or '019 - Reference number DME'.

Note

To differentiate between the two procedures in table T028G, you have to maintain two separate entries.

Example: the bank uses bank code '62' for cash receipts and for BACS bank collection.

Ext. Transaction +/- sign Posting rule Int. Algorithm Processing type 62 + GB62 001 5

62 SAPBACS + GB63 000 5

7. '06': Bank costs or interest revenues

Recommended interpretation algorithm: '000 - No interpretation'

8. '07': Total amount of cash disbursements

9. '08': Total amount of cash receipts

10. '09': Items not paid

Recommended interpretation algorithm: '000 - No interpretation'

Regards,

Ravi

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