cancel
Showing results for 
Search instead for 
Did you mean: 

How to best unlock, locked records for Payroll

Former Member
0 Kudos

Hi

On a number of occasions we have needed to have our basis group unlock locked payroll interface records for us in HR.

They suggested we could do this ourselves using transaction PA03 ? Does anyone know if this is possible using this particular transaction and whether it's ok for HR to have such a transaction assigned?

If anyone knows more about this it would be great to hear from you, or whether there are better alternatives to unlocking locked payroll records from a HR perspective.

Many thanks

Nicola.

Accepted Solutions (1)

Accepted Solutions (1)

Former Member
0 Kudos

Hi Nicola,

Yes, TCode PA03, this is known as the payroll control record. It keep tab of payroll status on the payroll area the employees belong to. On infotype 0001 of every employee, they are tied to a payrol area. The payroll area determine several things, one of which what payroll cycle or frequency he/she belongs to.

Before payroll could be run for an employee, the control record on this payroll area need to be released.

When the Payroll Control Record is set to Released for Payroll, HR Master Data are locked and payroll run could be executed in productive mode.

The payroll control record could be view via transaction code PA03 or via table T569V.

Status of Payroll Control Record could be changed in a sequence:

1. Released for Payroll (-> Save)

HR Master Data are locked and payroll run could be executed in productive mode.

2. If after payroll run any correction should be done to HR Master Data, Payroll Control Record should be set to Release for Correction status. To do it execute transaction PA03, select your Payroll Area, change Payroll Control Record status and Save.

HR Master Data are unlocked for correction. If all data are corrected payroll run should be executed again. So you have to execute transaction PA03, select your Payroll Area, change Payroll Control Record status to Released for Payroll and Save. Go back to step 1.

3. If result of payroll run is correct, you have to execute posting to accounting (RPCIPE00 program) in simulation mode.

If there was no errors durring creation of simulation documents for posting to accounting, current payroll run can be finished.

You have to execute transaction PA03, select your Payroll Area, change Payroll Control Record status to Exit Payroll and Save.

After that Live posting run of posting to accounting could be done.

Best regards

Ghouse

Former Member
0 Kudos

Thank you to you all for your very helpful information on this matter.

Nicola

Answers (3)

Answers (3)

Vivek_V
Active Contributor
0 Kudos

Hi,

If you are talking about locking/unlocking employees for payroll run, then this can be done in IT 0003 of the employees. You can use transaction PA03 to check who all have been locked for payroll for a particular payroll area. You can use transaction PU03 to lock/unlock individual employees for payroll run. You can also use report RPUTRBK0 to lock/unlock multiple employees for payroll run at one shot.

If you are talking about locking/unlocking records (stored in different infotypes) of an employee for payroll, then this is done through authorisation. A locked record will be created by a person who is authorised to create locked records (Authorisation Level E for object P_ORGIN). This record can then be unlocked by another person who is authorised to unlock records (Authorisation Level D or S for object P_ORGIN).

Hope this helps.

VK

Former Member
0 Kudos

sir,

Kindly tell us where we get these lock/unlock employees reprot.

Becasue "RPUTRBK0" tcode doesnt work.

or kindly tell the steps where we get these report from Humarn resource Menu.

Former Member
0 Kudos

and i dont think any such option is there in Pa03 to unlock records.

Former Member
0 Kudos

check this program

HFIUCPL0