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PO Workflow


We are facing an issue with Employees leaving the company.

There are POu2019s created and they are partly in the approval process.

Below is the example of the issue.

The release rules are as follows:

All the other characteristics remain the same for all the levels.

A PO is created which requires 3 levels of approval. The first level person ABC has approved. It is pending with DEF and he quits the company. Now DEF is replaced by XYZ.

How the standard workflow behave.




Go to transaction SBWP for the user whose workflow is pending.Select the workitem & go to Settings--> maintain Substitute

there put the user ID for the person who has come in place of the one who has left. on doing this the workitem will go to the required person. In this manner the proper person can approve .

After all the pending approvals has been done you can change the user ID in the release strategy configuration.

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