Material Master Archiving

[Former Member]

Dear Friends,

I have a requirement to archive materials at plant level.

For it, we have set the deletion indicator for the materials at plant level from MM06 and trying to archive them through MM71, but after successful run of the job the material is still not archived but it is giving messages like below.

MARD: 100 KJ11006001 211 KONS unrestricted-use consignment stock exists

MARD: 100 KJ11006001 211 KONS dependent batch records exist

MARD: 100 KJ11006001 211 KONS dependent consignment stock records exist

MARC: 100 KJ11006001 211 contract exists

MARC: 100 KJ11006001 211 info record exists

MARC: 100 KJ11006001 211 dependent batch records exist

MARC: 100 KJ11006001 211 dependent storage location entries exist

MBEW: 100 KJ11006001 211 NEW contract exists

MBEW: 100 KJ11006001 211 NEW dependent batch records exist

MBEW: 100 KJ11006001 211 NEW Dependent batch stocks exist

MBEW: 100 KJ11006001 211 plant is assigned to the valuation area

MBEW: 100 KJ11006001 211 Dependent material master data still exists

MARA: 100 KJ11006001 contract exists

MARA: 100 KJ11006001 info record exists

MARA: 100 KJ11006001 dependent batch records exist

MARA: 100 KJ11006001 Dependent material master data still exists

Could you pl. advise the action that need to be taken to ensure that the material is archived properly.

Thanks & Best Regards,

Ravi

[Former Member]

Hi,

To archive a material master, there should not be any source list,info record,BOM,Contract,PO,planned order, PR,Production order, stock, batch record. After moving the stock to new material, delete all the material from all the above. Then mark the material for deletion. Only then you will be able to archive.

Regards,

Krishna A S V

[Former Member]

Hi Krishna,

Thanks for your reply.

Is there any standard report existing to check all the dependent documents for a material ?

Thanks

Ravi

[Former Member]

Hi Ravi,

There is no special report to check the dependencies, but the write program itself can be used (also in test mode) to check the same.

Refer note 900537 to find out the meaning of error messages and to take appropriate action.

Thanks,

Naveen

[JL23]

the standard report to check for archivability is the test run for archiving of material masters itself.

Instead of old MM71 transaction, you should archive via SARA transaction, which is the archiving cockpit.

There you have a button called network, it gives you an overview what objects you need to archive first, before you can archive a material.

seeing your errors, you have to archive at least your purchase orders and contracts (MM_EKKO), your batches and special stocks (MM_SPSTOCK) and your info records (MM_EINA).

If you had stock in current and/or previous year, then you cant archive your material, as there must not be any stock in previous and current year.

[former_member199502]

Hi,

You need to remove the stock and also dependent orders and reservations.

Remove the unrestricted use stock(either by scrapping or transfer to diff material) and try