FI docs Archiving

[Former Member]

Hi

We are planning to archive FI documents - GL, AR and AP and even sales orders. does anyone using FI archiving? what checks system does before archiving the docs? can we archive AR, AP and GL line items? what is the impact on standard SAP reports. If i want to view archived data later, how I can view them.

thanks

kum

[Former Member · Accepted solution]

Does anyone using FI archiving?

Yes, You need to archive the document in the archive object FI_DOCUMNT.

what checks system does before archiving the docs?

You need to determine the data which is no longer useful and only required for the audit purpose.

can we archive AR, AP and GL line items?

yes, You need to maintain the data in archive object FI_DOCUMENT, you can check the required table via tcode DB15 present in archiving object FI_DOCUMENT.

what is the impact on standard SAP reports.

Many FI transactions provide the functionallity to fetch the data from Archiving object and Database both.. But there are few transaction which won't provide the functionallity to get data from Archive objects.

You need to create a Z program for those and make them archive enabled if requierd.

If i want to view archived data later, how I can view them.

You can view them via Zreport, there are many FM to view the data. also you can use TCODE SARA, SARI.

You can get more info on internet on archiving... Just google and search for Archive FI data + sap..

Edited by: Navneet Chaubey on Apr 10, 2009 1:38 AM

[Former Member · Accepted solution]

Thanks Navneet for useful info.. it would definitely helpful.

question regarding AR, AP open items. Does system archive AR & AP open items eventhough they are open if they are open for longer period. let us say more than 4 years. SAP doc says system will not archive documents which contain open items.

[Former Member · Accepted solution]

Yes, you should not archive open items. once the documents are archived you can no longer clear or reverse the document.

It's better to reverse or clear the open items, before archiving.

[Former Member]

Hi Kum,

Archival is done with tcode SARA

Configuration

In SARA tcode,

Object : FI_DOCUMNT (For archive FI Documents) and press enter

click on customizing button

Maintain account type life

Maintain document type life

For Archiving FI documents:

Object : FI_DOCUMNT (For archive FI Documents)

Select Write Option.

Put a variant name and click maintain.

In the next screen (change screen assignment) check the check box and click continue.

Enter Company Code, Fiscal Year / Period and all Document numbers, Remove Test run button and Click on Attributes

Enter meaning text and Save.

In Main screen again click on SAVE and click on BACK.

Go to start date run it immediately. Then,

Go to spool parameters and check it.

Click on Immediate

Click on Save.

Go to Spool Parameters. Click on ok.

Execute the same now job is scheduled.

Go to SM37 and check scheduled job.

Click on job log and note session number for archival

Now to delete the documents:

Object : FI_DOCUMNT

Click on Delete

Click on archive selection, select session number and schedule background job.

Regards,

Kiran Varma

[former_member318519]

I have followed the above steps but I no documents available in archive session..please help