Configuring Document Types by Ledger

[Former Member]

There are 3 configuration steps for configuring document types:

1) Define Document Types in Entry View

2) Define Document Types in Entry View by Ledger

3) Define Dcoument Types in General Ledger View

What is the purpose of each step and how would I go about creating unique document types that would only be posted to in specific ledgers and have their own unique number ranges?

If I needed to create a document that posts across all ledgers can I just do step 1 and skip steps 2-3 for those document types?

[Former Member]

Hai Hari

Define Document Types for General Ledger View

In this IMG activity, you define for Non-leading ledgers the document types for the documents in the General Ledger view. At the same time, you assign for each document type a number range to be applied in the assignment of document numbers:

u2022 You do not need to make these settings for your leading ledger because, in the case of this ledger, the document number in the entry view always corresponds to the document number in the general ledger view.

u2022 You only have to make these settings for any non-leading ledgers that have a fiscal year variant that differs in at least one company code from the fiscal year variant of the leading ledger in this company code. In this case, the document number in the entry view does not correspond to the document number in the general ledger view and you have to define a separate document type with document number assignment for the general ledger view.

For all non-leading ledgers that, in the company code to which the postings are made, have a fiscal year variant corresponding to the fiscal year variant of the leading ledger in this company code, the document number in the entry view always corresponds to the document number in the general ledger view.

Note

The need to define a document type for documents in the general ledger view depends only on whether the fiscal year variant of the non-leading ledger in the company code (to which the postings are made) differs from the fiscal year variant of the leading ledger in this company code. On the other hand, document type definition is independent of which the type of ledger group to which postings are made, that is, regardless of

o Whether postings are made without a ledger group

o Whether postings are made to a ledger group with a leading ledger as the representative ledger

o Whether postings are made to a ledger group with a non-leading ledger as the representative ledger

Define Document Types for Entry View in a Ledger

Here, you make the settings specifying the document type for postings to non-leading ledgers.

Under Define Document Types for Entry View, you make the document type settings for postings in the entry view that effect all ledgers and for postings to the leading ledger.

Requirements

You work with a leading ledger and with non-leading ledgers.

Activities

To define document types for postings to non-leading ledgers, proceed as follows:

Set up a separate document type for these postings. Assign a unique number range to this document type for each ledger.

Example:

Document Type SX, Closing Postings, Ledger L2, Number Range FI

Document Type SX, Closing Postings, Ledger L3, Number Range FI

Note

By segregating the ledger-related postings (here, for the non-leading ledgers) in a separate number range, you ensure the contiguous assignment of document numbers at the ledger level for each number range.

Within a ledger group, the representative ledger determines the document types and number ranges applied. For this reason, you cannot perform this IMG activity for a ledger group.

If you use a ledger group to make account assignments for postings, it is only possible to verify that document numbers are assigned contiguously at the ledger level for the representative ledger.

Regards

Madhu I

[sanilbhandari]

Hi

In the new GL functionality, Sap provides you the provision for maintaining multiple parallel ledgers. Generally, the ledger for your home country or the country for which you have to meet legal reporting requirements, would become the leading ledger and other ledgers become the non leading ledger. For eg, my company is located in India and also listed in US. Now to meet the reporting requirements of Indian GAAP, the ledger would be the leading ledger and to meet the reporting requirements of US GAAP, i create a parallel ledger, called in SAP terminology as non leading ledger. The document type in Entry view is what updates the leading ledger. Now for non ledading ledger also for US GAAP, you need to define the document types and assign them a number range. In New GL, you hav two views entry view and GL view. Entry view is basically the view without splitting and GL view gives you the detailed view of how splitting has been done in Ledgers. Now by default the document type defined for Leading ledger also serves the purpose of Document Type for GL view of leading ledger. However, for the non leading ledgers, you need to define document types seperatly for GL View . Hence you have the three places, where you need to define the document types.

Hope this solves your query.

Regards

Sanil Bhandari

[Former Member]

Hi

As per the standard setting, when you make a posting in to the leading ledger, it will get posted in all subordinate ledgers also even if the posting period for these additional ledgers are not opened. In your case, nothing is required additionally.