How to settle billing documents for fully paid as downpayment amount

[Former Member]

Hi All,

Customer paid full amount as downpayment before delivery.Then onwards whatever the billing documents created, those billing docuements will be adjusted to downpayment.

Any ideas...

Thanks in advance.....VM

[Former Member · Accepted solution]

Hello Friend,

Use the standard SAP condition Type AZWR.

In the standard system the condition type AZWR is delivered for the down payment value already provided but which has not yet been calculated. You must include this condition type in the relevant pricing procedure before output tax.

Anyway, here are the main configuration touch points in the SD and the FI special G/L accounts used for down payments:

Main touch points in the SD:

i) Down payments billing plan should be of the mile stone type plan.

ii) Ensure date descriptions are defined for value down payment, percentage down payment, delivery invoice & closing invoice lines.

iii) Maintain billing rules 4 or 5 for percentage & value based down payment lines in the u201Cmaintain the date category for billing plan typesu201D setting.

iv) Maintain the ref billing plan for the down payment billing plan in the u201Cdate proposalu201D settings.

v) Assign the down payment request type (standard FAZ) & the final clearing invoice type (standard F2) to the billing plan lines in the ref billing plan.

vi) Assign the billing plan to the relevant item category/sales document type

Maintain down payments condition type (standard AZWR) in the pricing procedure:

i) Enter condition 2 (item with pricing) and the calculation formula 48 (down payment clearing value must not be bigger than the item value) for the condition type AZWR.

ii) Before the condition AZWR you can create a subtotal with the base value calculation formula 2 (net value). If the condition AZWR is changed manually, you can get information on the original system proposal from the subtotal.

iii) Maintain the printing indicator.

iv) The pricing procedure can not be marked as a transaction-specific pricing procedure (field- Spec.proc.)

v) The condition type AZWR has the calculation type B (fixed amount) and the condition category u2018eu2019 (down payment request / clearing).

Maintain billing document for down payment request. (Standard FAZ):

i) In the standard system there is the billing type FAZ (down payment request) and for cancelling the billing type FAS.

ii) Controlling the down payment is done using the billing category P of the billing type. A billing type becomes a down payment request when the billing category P is assigned.

iii) You can maintain blocking reason 02 (complete confirmation missing) for the billing documents and assign it to billing type FAZ.

iv) Copying requirement 20 must be entered in copying control at item level for the down payment request. In the standard system the order type TA for copying control is set up according to the billing type FAZ for the item category TAO.

v) Copying requirement 23 must be entered in copying control at item level for down payment clearing. In the standard system the order type TA for copying control is set up according to the billing type F2 for the item category TAO.

FI settings:

i) A prerequisite for down payment processing is that the account is assigned to the underlying sales document. To do this, change the field status settings in Customizing as follows:

ii) Set reconciliation accounts (transaction OBXR)

iii) For the u2018received down paymentsu2019 and u2018down payment requestsu2019 from the G/L accounts you have selected, you should assign the field status definition G031.

iv) Maintain accounting configuration (transaction OBXB)

v) For the down payments (posting key ANZ in the standard system) and the output tax clearing (posting key MVA in the standard system), you must maintain the posting key.

vi) You must also carry out a G/L account number assignment for the tax account.

vii) Maintain the posting key (transaction OB41)

viii) For posting key 19 set the sales order as an optional field !!!

ix) Maintain the field status definition (transaction OB14)

x) For field status variant 0001, field status group G031, set the sales order as an optional field !!!

xi) Assign the company code to the field status variants (transaction OBC5)

Hope this helps

Edited by: SUNIL on Apr 7, 2009 8:16 PM

[Former Member · Accepted solution]

Hi Sunil,

Thank you very much for giving configuration settings

it worked for me.

Now one more thing is billing plan dates should be created according to the delivery schedule lines.How can we do?any idea

Thanks and Regards....VM

Edited by: vm on Apr 9, 2009 9:12 PM

[Former Member]

Need some more information