MR11....?

[Former Member]

Hi all

Can anybody explain me ,

1.why this transaction MR11..?

2.Where we have to configuration for this transaction.

3.For what this transaction is used..?

Thanks

sap-mm

[raghavendra_praveen · Accepted solution]

Hi

1.why this transaction MR11..?

To clear the invoice surplus or delivery surplus quantities on a purchase order we use MR11. It posts the reverse entry for either GR or IV document thus cancels purchase order. No need to delete the purchae order.

2.Where we have to configuration for this transaction.

No specific configuration is required for this account maintenance document.

3.For what this transaction is used..?

It is used to cancel the quantity surplus differences between GR and IR thus called as GR/IR clearing account maintenance transaction.

Thanks

[Former Member]

MR11 is used to clear differences lying in GR/IR account for PO line items where GR Qty is not equal to IR QTY.

In Ideal scenorio GR/IR account for PO line items is getting auto cleared as soon as GR Qty equasl IR QTY.

Sanjay Kohli

[Former Member]

MR11 is used to clear differences lying in GR/IR account for PO line items where GR Qty is not equal to IR QTY.

In Ideal scenorio GR/IR account for PO line items is getting auto cleared as soon as GR Qty equasl IR QTY.

Sanjay Kohli

[former_member659143]

1.why this transaction MR11 & where it is used?

You need a report that will list all of your POu2019s and show the total number of GRu2019s entered compared to the number of IRu2019s entered.

1. A discrepancy (quantity) occurred between Goods Receipt (GR) and Invoice Receipt (IR). MR11 deals with quantity differences, not dollars.

This needs to be cleared. Examples of situations where this occurs are:

 If the goods have been received, the vendor hasnu2019t invoiced for the goods and wonu2019t be invoicing (the vendor has gone out of business). Use MR11

o Remember the GR/IR account is a clearing account allowing you to post an expense when you receive a good/service. Paying for that good/service offsets the GR. If the vendor doesnu2019t invoice, that GR will never go away. Of course, we get the free goods!!

 An invoice with reference to a Purchase Order was paid through accounts payable FI (as a direct) instead of procurement. Use MR11

 The goods were received and sent back to the vendor for poor quality. The vendor was accidentally paid and we will not be reimbursed due to bankruptcy of the vendor. Use MR11

 Please Note: These are examples of the kinds of situations that may require the use of MR11 to make a correction to the PO. This should only be done after other options for correcting PO issues have proven unsuccessful. Using this transaction should only be done at the request of IES & Comptrollersu2019.

Quantity ordered = 100 ea. at a unit price of $1.00, receive quantity of 97 ea. at a unit price of $1.00. If the remaining balance of 3 ea. will not be shipped, purchaser needs to reduce the open quantity on the purchase order to reflect the actual amount received. DO NOT Use MR11

The point here is that the PO should reflect the activity of what happened as closely as possible. At 97, for all practical purposes, the PO has been completely satisfied.

By reducing the line item to 97 total, a GR for the last 3 items can not be accidentally done.

Reducing the line item to 97 leave a good audit trail for any audits that may be done at a later date.

Maintenance of the GR/IR Clearing account should be done regularly. Itu2019s recommended to be done weekly for both IR surplus and GR surplus. Run IR surplus with movement up to today. For GR (delivery) surplus, run maintenance with movement one or two months old.

To clear the invoice surplus or delivery surplus quantities on a purchase order we use MR11. It posts the reverse entry for either GR or IV document thus cancels purchase order. No need to delete the purchae order.

2.Where we have to configuration for this transaction.

No specific configuration is required for this account maintenance document.

Thanks,

AMIT

[former_member200116]

Thanks for the post !

I was also searching for this question !

Refer ::

https://www.sdn.sap.com/irj/scn/profile?editmode=true&userid=3783817

Rgs

Shashank

Edited by: Shashank Balooni on Apr 7, 2009 11:50 AM

[Former Member]

You use MR11 when A discrepancy occurred between Goods Receipt (GR) and Invoice Receipt (IR). This needs to be cleared.

Examples of situations where this occurs are:

- If the goods have been received, the vendor hasnu2019t invoiced for the goods and wonu2019t be invoicing (for example, the vendor has gone out of business). Use MR11

- An invoice with reference to a purchase order was paid through accounts payable FI instead of procurement. Use MR11

- The goods were received and sent back to the vendor for poor quality. The vendor was accidentally paid and we will not be reimbursed due to bankruptcy of the vendor. Use MR11

- Quantity ordered = 100 ea. at a unit price of $1.00, receive quantity of 97 ea. at a unit price of $1.00. If the remaining balance of 3 ea. will not be shipped, purchaser needs to reduce the open quantity on the purchase order to reflect the actual amount received. DO NOT Use MR11

Maintenance of the GR/IR Clearing account should be done regularly. Itu2019s recommended to be done weekly for both IR surplus and GR surplus. Run IR surplus with movement up to today. For GR surplus, run maintenance with movement one or two months old.

NOTE: During the normal business flow of the documents, 99% of your Purchase Orders will show up on the GR/IR at some time and should NOT be cleared. Nothing should be done to them through MR11. When the normal business process is completed, the doument will no longer have a discrepancy between the GR and IR, and will not be on the list when you run MR11.

Regards

[Former Member]

hi,

MR11 is for clearing quantity differences on GR/IR. This is done by

making an entry against the PO and expense accounts. An MR11 document

is then cleared from the grir account using F.13 or F.13E.

Regards

[Former Member]

Hi

Please have a look at the below SDN thread:

A discrepancy occurred between Goods Receipt (GR) and Invoice Receipt (IR). This needs to be cleared.

Examples of situations where this occurs are:

- If the goods have been received, the vendor hasnu2019t invoiced for the goods and wonu2019t be invoicing (for example, the vendor has gone out of business). Use MR11

- An invoice with reference to a purchase order was paid through accounts payable FI instead of procurement. Use MR11

- The goods were received and sent back to the vendor for poor quality. The vendor was accidentally paid and we will not be reimbursed due to bankruptcy of the vendor. Use MR11

- Quantity ordered = 100 ea. at a unit price of $1.00, receive quantity of 97 ea. at a unit price of $1.00. If the remaining balance of 3 ea. will not be shipped, purchaser needs to reduce the open quantity on the purchase order to reflect the actual amount received. DO NOT Use MR11

Maintenance of the GR/IR Clearing account should be done regularly. Itu2019s recommended to be done weekly for both IR surplus and GR surplus. Run IR surplus with movement up to today. For GR surplus, run maintenance with movement one or two months old.

NOTE: During the normal business flow of the documents, 99% of your Purchase Orders will show up on the GR/IR at some time and should NOT be cleared. Nothing should be done to them through MR11. When the normal business process is completed, the doument will no longer have a discrepancy between the GR and IR, and will not be on the list when you run MR11.

regrds

Yogesh

Edited by: Yogesh Lohiya on Apr 7, 2009 2:54 PM