Steps to generate Absence quotas:
Absence quota:
1. Group personal sub areas for Attendances and Absences.
Time data recordingu201E³Time managementu201E³Menu Path: SPRO& Group personal sub areas foru201E³Absence catalogu201E³Absencesu201E³administration Attendances and Absences.
Here, first you need to do PSG grouping for Attendances & Absences.
2. Define Absence Type
Menu Path: Time Absenceu201E³Absencesu201E³Time data recording and Administrationu201E³Management Define Absence Type.u201E³catalog
Click on New Entries; Create an Absence type with a 4 character¡¦s code.
3. Determine Entry Screens and Time Constraint Classes
Time data recording andu201E³Menu Path: Time Management Determine Entry Screens and Timeu201E³Absence Catalogu201E³Absenceu201E³Administration Constraint Classes.
Here find the Absence Type that you have created. Clicku201EX on Magnifying glass or Ctrl+Shift_F2.
Here, by specifying the screen number for attendance type and absence type, you determine which screen is to be used for entering, displaying and maintaining records. Select screen number field and press F1.Give screen number that suits your requirement.
Quotau201E³Ex.2001 deduction
No quota deductionu201E³2051
4. Define Counting Classes for Period Work Schedule.
Time data recording andu201E³Menu Path: Time Management Define Countingu201E³ Absence Counting u201E³ Absence Catalog u201E³ Absences u201E³Administration Classes for Period Work Schedule.
Here, select your PWS and give counting class range 01-09.
Counting classes: Counting classes for PWS are used to evaluate absences& attendances. Use different counting classes for PWS with long DWS &many Dayoff¡¦s.When you maintain a counting class you must define a separate rule for each Counting class.)
For Employee sub groups
5. Group Employee sub groups for Time Quotas.
u201E³Time data recording and Administrationu201E³Menu Path: Time Management u201E³ Rules for absence counting (New)u201E³ Absence Counting u201E³ Absence Catalog u201E³Absences Group Employee sub groups for Time Quotas.
Here select you Employee group & Group Employee sub groups for Time Quotas give number ranging from 1-9.
For Personnel sub areas
6. Group Personnel sub areas for Time Quotas
u201E³Time data recording and Administrationu201E³Menu Path: Time Management u201E³ Rules for absences counting (New)u201E³ Absence Countingu201E³ Absence Catalog u201E³Absences Group Personnel sub areas for Time Quotas.
Here select your & Group Personnel sub areas for Time Quotas give number ranging from 01-99.
7. Define Absence Quota
Time data recording andu201E³Menu Path: Time Management Timeu201E³ Managing Time Accounts using Attendance/Absence Quotas u201E³Administration Define Absence Quota Types.u201E³Quota Types
Definition of Absence quota: Here we define valid absence quota types with 2 digit code (entitlement to time off & leave types) for your employee group& personal sub area¡¦s grouping for time quotas. Why we define Absence quota, because, in this we define unit of time measurement whether you want the entitlement to time off to be maintained in Hours or in Days.
8. Permit Quota Generation without Time evaluation
u201E³Time data recording and Administrationu201E³Menu Path: Time Management Calculating Absenceu201E³Managing Time Accounts using Attendance/Absence Quotas Permit Quota Generationu201E³ Automatic Accrual of Absence Quotas u201E³Entitlements without Time evaluation
Here we define, to transfer the left absence quota for next year or not.
Select the Absence quota and click ¡§No generate¡¨ (Radio button).
9. Specify Rule groups for Quota type selection.
Menu Path: Managing Time Accountsu201E³Time data recording and Administrationu201E³Time Management Rules foru201E³ Calculating Absence Entitlements u201E³using Attendance/Absence Quotas Specify Rule groups for Quota typeu201E³Generating Absence Quotas selection.
Here we give one 2 digit code (01-99) for quota type selection, that what we mention in QUOMO feature.
10. Set Base Entitlement
Time data recording andu201E³Menu Path: Time Management u201E³ Managing Time Accounts using Attendance/Absence Quotas u201E³Administration Setu201E³ Rules for Generating Absence Quotas u201E³Calculating Absence Entitlements Base Entitlement.
Select Base Entitlement for Absence Quota Generation and Click on ¡§Choose: button
Click on ¡§New Entries¡¨, to enter the data.
Base Entitlement: Why we define this is, here we evaluate number of eligibility days for the Absence quota. And we assign this to Absence quota that we created earlier.
11. Determine Validity and Deduction Periods.
Menu Path: Time Managing Time Accounts usingu201E³Time data recording and Administrationu201E³Management Rules foru201E³ Calculating Absence Entitlements u201E³Attendance/Absence Quotas Determine Validity and Deduction Periods.u201E³Generating Absence Quotas
Click on ¡§New Entries¡¨ to enter the data.
We define Validity & deduction periods, as you want to define as per calendar year, Accrual period etc.
12. Define Generating rules for Quota Type Selection.
Timeu201E³Menu Path: Time Management Managing Time Accounts usingu201E³data recording and Administration Rules foru201E³ Calculating Absence Entitlements u201E³Attendance/Absence Quotas Define Generating rules for Quota Typeu201E³Generating Absence Quotas Selection.
13. Define Deduction Rules for Absence and Attendance Quotas
u201E³Time data recording and Administrationu201E³Menu Path: Time Management Quota Deduction Usingu201E³Managing Time Accounts using Attendance/Absence Quotas Define Deduction Rules for Absence and Attendanceu201E³Attendance /Absences Quotas
Click on ¡§New Entries¡¨ to enter the data.
We define deduction rules according to which attendance & absences are to be deducted from the Attendances & Absence quotas. Actually the quota deduction did not depend on individual Absence/Attendances types, but it is determined by the counting rules for Absences/Attendance s that are counting rules assigned to an Attendances &Absences types
Select ¡§Define deduction Rules for Absence Quotas¡¨ and Click on ¡§Choose¡¨ button.
Go and Click on ¡§New Entries¡¨ and enter the data
14. Define Counting rules
Time datau201E³Menu Path: Time Management u201E³ Absences Counting u201E³ Absence Catalog u201E³ Absences u201E³recording and Administration Define Counting Rulesu201E³Rules for absence counting (New)
Click on New Entries; enter the data as of your requirement.
Counting rules: We define counting rules for counting Attendances & Absences. The rules are used to determine the payroll days & hours for an Attendance & Absence type. The payroll days and hours that have been counted are used to control the deduction of
15. Assign counting rule to Absence type
Menu Path: Time u201E³ Absence Catalog u201E³ Absences u201E³Time data recording and Administration u201E³Management Assign Counting rules to Absence Typesu201E³Absences Counting
16. Set Personnel Sub area grouping¡¦s for Time Recording
Menu Path: Time Set Personnel Sub area grouping¡¦s for Timeu201E³Time Evaluation settingu201E³Management Recording.
Select your personnel sub area and give the 2digit code, for grouping and give the same digit for Personnel Sub area grouping¡¦s for Time Recording. While creating the Attendance /Absence type.
Run Absence quota: The Transaction code to run Absence quota is SE38.In SE38 we generally use to run the SAP Reports.
Give SE38, and give report RPTQTA00, to run Absence quota.
Then Execute it....
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