Billing document not existing in SAP

[Former Member]

Hi,

As per my understanding, number ranges are assigned internally by the system for the billing document. Then how is it possible to miss one number inbetween.

EG: i have a billing document with number 12,14,15, what happened to billing document number 13. Please clarify under waht all sitaution a number is misssed though the number rangea are perfectly set.

This is a high priority issue for us. request your help.

[alex_zheng]

Hello Prithika,

There are a number of reasons why gaps in invoice numbers may occur:

1. Object RV_BELEG is buffered. In this case the performace is improved

but this gaps are produced.

2. Update terminate/shortdump occures while billing document update.

- the number is set in to the invoice at the beggining of the program

If an interruption of the process happens after the assignation of

this number, the number has run in the range and cannot be recovered.

Update terminations in transaction VF01 and VF04. The billing

document number is reserved prior to the update. After a possible

update termination, it cannot be used again. Update terminations are

displayed in transaction SM13. At present, there is no possible

solution.

3. Incorrect userexit, eg.in Program RV60AFZZ, USEREXIT_NUMBER_RANGE.

Please check the following notes in order to solve this incidence:

175047 Causes for FI document number gaps (RF_BELEG)

19050 Gaps in document number sequence for billing docmt

23835 Buffering RV_BELEG / Number assignment in SD

As you might need to answer to the auditor on the gap of the invoices,

report RFBNUM00 from note 175047 will help you to display

document number gaps to the auditor if in your country the FI document

numbers must be assigned continuously. You use this report to document

the number gaps and the auditor will accept it.

We know that in different countries you have to explain document gaps

to Legal Authorities. For this reason there is report RFVBER00 to

document gaps occured due to an update termination.

As I already stated above report RFVBER00 does only list update

terminations that are not older than 50 days (or according to what time

is maintained in your system). So it could be that this log has already

been cleaned up. It is necessary that these update terminations are

documented before the 50 days expire.

Or a second possibility is that the gaps occured NOT due to an update

termination. Gaps without update terminations be (easily) explained.

They can be (only) detected via report RFBNUM00. Report RFBNUM00 display

these document number gaps for the number range object RF_BELEG.

Thanks,

Alex

[Former Member]

Hi Alex,

Thanks. I had written to SAP because i needed it urgently. i think they also suggested the same notes as you did.

SAP Notes:

19050

23835

62077

Thanks

Prithi

[Former Member]

Hi,

Pl check whether any number range buffering is done in the system. In all probability this could be the reason.

Murali

[Former Member]

There may be some dump or system down for which this number is missed.

To have a continuous series, you need to create an invoice with the missing number 13. Reset the number range and make the current number as 12 and create an invoice and again reset it to the previous one. Please make sure when you are doing this activity nobody is doing vf01/vf04 to avoid duplicate numbers as you need to only create one invoice with number 13.

[former_member217082]

Hi Prithika

Welcome to SDN forum

Coming to your problem , i suppose that the number range is suddenly jumping , which should not happen ,so as the number as got missed from your series , you should consult with the BASIS consultant and explain the problem. So that he will check where the number range is getting problem , and also check wheather there is any problem from there side

Regards

Srinath

[Former Member]

Hi Srinath,

This is not a frequent problem, this is the first time our business is facing such problem. So do u still suggest to go to BASIS.

[former_member217082]

Hi Prithika

Whenever it happens.its better to take help of BASIS consultant . and then also take the help of ABAP consultant if required. Because the skip of numbers problem can be helped by BASIS consultants and very rarely with ABAP consultants

Regards

Srinath