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Budget Work flow

venkatesh_kulkarni1
Active Participant
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Hi,

we want to triger mail to person responsible whenever budget exceeds.....

what are the setings required related to work flow..

tollerace limit i hav maintianed.

Venkatesh

Accepted Solutions (1)

Accepted Solutions (1)

Former Member
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Hi,

When you maintain Tolerance limit, enter Availability Control Action as '2' i.e "Warning with MAIL

to person responsible".

Availability Control Action is indicator which controls what action is triggered if the defined tolerance limit is exceeded.

Regards

Tushar

virendra_pal
Active Contributor
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also note that the person resp in txn OPS6 needs to be set up and the SAP userid for the person resp entered in OPS6 - the person resp should also be entered on the WBS

Answers (3)

Answers (3)

venkatesh_kulkarni1
Active Participant
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got soln.

thanks all.....

Former Member
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Hi Venkatesh,

After those settings, you need to assign the userid of SAP to the person responsible in IMG-PS-Structures-Operative Structure-WBS-specify persons responsible for WBSE

there you have a field office user in that filed you have to mention the SAP userid of the person responsible.

Note: this thing should be done in operative client not in customization client as the userid exists in operative client, other wise you have to create the user in customization client and the do the above settings.

before you go to SWU3 you need to have a user WF-BATCH and that user type is system user not logon user. also this user should have SAP_ALL and SAP_NEW roles in the user profile.

go to SWU3, open maintain runtime environment, select Maintain Workflow System Administrator then execute, there you mention the user as WF-BATCH save and come back.

select Configure RFC Destination execute mention the user WF-BATCH and then enter the password which was maintained in the user profile by basis guy.

then select the very first option Maintain Runtime Environment and click on REDand WHITE button, perform automatic workflow customization. ensure everything gets in green color.

all the things are done now, now you check as per your budget tolerance limit check, the system sends a mail to the userid mentioned in SAP.

Hope this will help you

Bye and all the best.

Regards

Praveen.

Former Member
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