Credit memo through rebates

[Former Member]

Hi all,

I have the following requirement,

Credit memo to be generated automatically for the rebate agreement maintained with the customer, the agreement will be for the specific amount ,quantity over a period of time,

For the above what are configuration to be done & where agreement needs to be created,how system will create credit memo automatically?

Kindly let me know for the same

[Former Member]

Hi seema,

go through SAP student's explanation, it is very good, revert back if u have any further doubt.

regards,

sadanandam kasarla

[reazuddin_md]

Rebate Agreements:

u201CA Rebate agreement is an agreement between the business and customer.This agreement takes the form of a special discount paid retroactively to the customer.This discount is based on the sales volume for the customer over a specific time period.The rebate is only relevant if the customer purchases the required sales volume.u201D

Rebate Agreement Processing CUSTOMIZING:

Step-1: Img/sd/bf/rebate agreements/define agreement types

Eg: 0002-Material Rebate

Step-2: Define Condition type group

Eg: 0002- --

Step-3: Assign Condition type to condition type group

Step-4: Assign condition type group to rebate agreements.

Step-4: Activate Rebates in,

-Billing documents (B1,B2,R3,R4,F2,G2,L2)

-Sales Organization

-Customer master u2013sales area data-billing tab-rebate field

Step-5: Create Rebate agreement condition records,Tcode-VBO1

Enter agreement type,(Material Rebate)

Select u201CConditionsu201D

Enter Rate-1000/-

Accruals-50/-

Click on u201CSettlements for Materialu201D & Save

Message: Material Rebate u201CZZu201D has been created.

Step-6: Create sales order-VA01

-VL01N

-VF01

Step-7: Got VBO2-Change rebate agreements condition record,

Enter agreement typeu201DZZu201D

Change the agreement status to u201CBu201D

Select u201C Sales Volumeu201D ,select the line item ,press F3,

(NOTE: If you cant see the accruals amount,

Got SE38,

Enter prog: SDBONT06,(Update the billing documents program)

Enter agreement no: ZZ

Log,

Remove the mark in the field of u201Cerroru201D

Select ,u201D statement of sumsu201D and execute

Press F3 & generate.

( Now go VBO2, check the accruals amount)

OR

VOB3 compare the accrual amounts.

Goto u201CRebate Payment / Final settlement/Using payment scree-F6u201D

Save the agreement type.

Message: Credit memo request (B1) automatically created.

Step-8: Goto VBO2- check the u201CAgreement statusu201D

You ll observe u2013 as u201CCu201D

Step-9: Goto VA02- enter credit memo request,

Remove the billing block

Save

Step-10:Create Billing (VF01)

Enter Credit memo req

Save

Observe the rebate amount

By goto-item- conditions

Step-11:Goto VBO2-

Enter Rebate Agreement type-ZZ,

Agreement status Shown as u201C Du201D

Settings:

Pricing procedureu2014V/08

Frm Subto Acctkey Accruals

59 0 Total discount

60 0 Rebate basis 7

61 0 Kf00 4 ERF

62 0 Bo02 Material rebate 60 ERB ERU

Account determination: VKOA

Rebate account key-ERB (883000)

Accruals - ERU

Create sales revenue account(FS00)-12345 by copying from 800000 &assign this account against Accountkey u201CERUu201D in all tables Tcode VKOA

V-KOFI-INT-TATA-01-03-ERB-800000- ___

V-KOFI-INT-TATA-01-03-ERU-12345 -12345

Rebate Settlement procedure:

In SAP we can settle the Rebate amount either Partially or Full amount.

a) Partial Rebate Settlement (R3):

Item Cat B1N

After release the Invoice to Accounting,(Va01-Vl01n-Vf01)

User wants to pay the amount in Partial

[As said in Step-5 ,

Rate amount

1000/- 50/-

if the Condition rate in document is 1000/- accrual amount will be 50/-

that means system will take as below,

If the Condition rate=2000/-, accruals=2(1000/-)=2*50/-=100/-

If the Condition rate=1600/-, accruals=50/-only(as per cal rule is u201Cwhole unitsu201D in free goods master record)]

Goto VBO2,

Enter the Agreement No u201CZZu201D

Change the Agreement Status as u201CBu201D, Agreement released for settlement

Goto, Rebate Payment-Pay

Enter the amount (The amount should be less than the amount shown in u201Cmax Amountu201D field in u201CAmount to be paidu201D field,

Now press u201CSaveu201D button.

You will get the pop up box stating that

Partial Rebate settlement doc XXXXX has been created,

Press enter, again you will get the message as

u201CRebate agreement ZZ has been changedu201D

Check the Agreement Status in VBO2, which should be u201CBu201D

VA02,

Enter, Partial Rebate settlement (R3) doc XXXXX

Remove the billing block and save the doc.

Now, Check the Agreement Status in VBO2, which should be u201CBu201D

VF01, with ref, to, Partial Rebate settlement doc XXXXX

Check the rebate/accruals amount in Item-Conditions

Save the document (Partial rebate settlement(B3)

Item Cat-B1N

And release this doc to FI,

Now, Check the Agreement Status in VBO2, which should be u201CBu201D

b) Final Rebate Settlement (R4):

Item Cat B1N

This agreement is settled partially upto certain amount,Now we have to settle the remaining amount completely.which means for this agreement with this amount agreement going to be completed.

Eg:

Total Rebate Agreement Amount 5000/-

1st Partially settled amount 1500/-

2nd Partially settled amount 2000/-

Balance to be paid 1500/-

In this settlement remaining amount is 1500/-.(Final Settlement)

After release the Invoice to Accounting,(Va01-Vl01n-Vf01)

User wants to pay the amount in Full (One time Final Settlement)

VBO2,

Enter the Agreement Type ZZ, Press Enter

*Change the Agreement Status u201CBu201D

Rebate Paymentu2014Pay,

Enter the same amount in u201CAmount to be paidu201D field which is shown in u201CMax Amountu201DField,

(OR)

Rebate Paymentu2014Pay,

Press, u201CExecute Final settlement docu201D which in Standard bar.

Save.

You will get the pop up box stating that

Rebate Credit memo req doc XXXXX has been created,

Press enter, again you will get the message as

u201CRebate agreement ZZ has been changedu201D

Check the Agreement Status in VBO2, which should be u201CCu201D

VA02,

Enter, Rebate Credit memo req settlement (R4) doc XXXXX

Remove the billing block and save the doc.

Now, Check the Agreement Status in VBO2, which should be u201CCu201D

VF01, with ref,to, Partial Rebate settlement doc XXXXX

Check the rebate/accruals amount in Item-Conditions

Save the document (Partial rebate settlement (B4)

Item Cat-B1N

And release this doc to FI,

Now, Check the Agreement Status in VBO2, which should be u201CDu201D, Final Settlement already carried out.

I hope it will help you in understanding the Rebate Agreements.