Resetting documen numbers

[Former Member]

Hi Gurus,

Is it possible in SAP resetting document numbers for new fiscal year? What implications does this have?

Many Thanks

Kumar

[jignesh_mehta3 · Accepted solution]

Dear Kumar,

SD Number ranges (like Sales Order numbers, Invoice numbers, etc) are not fiscal year dependent & cannot be re-used once you have used the same. Only after documents are archieved, you can re-use the number ranges.

FI number are Fiscal year dependent & you can reset / reuse the same number ranges every year by mentioning Fiscal years against the number range.

Hope this helps...

Thanks,

Jignesh Mehta

[Former Member]

Case 1 - If you want to reset the number range for fiscal yr 2008-09 and reuse it in 2009-10, then there will be no problem, you need to reset it once your fiscal year ends and there are no more documents due for billing.

Case 2 - If you have some missing number range in between and you need to fill the gap, then you need to reset the number range to one number behind the number you want to create and proceed with document creation. Once done again reset your number range back to the actual one.

Case 3 - But if you want to reset the number range in between and you don't have agap in number range, then you will have duplicate documents in the same year with different dates.

[Former Member]

Thank You for your reply Monalisha.

Could you please explain the case 1 more elaborately. Sorry for not being able to understand that.

Did you mean that we cannot reset sales invoice numbers since they would clash with existing ones ?

Thank You Once again.

Regards

Kumar

[Former Member]

Sorry for replying late. You have understood correctly you can't reset invoice numbers as it will result in duplicate records in the same fiscal year.

If you want to use the number range in another fiscal year, it is possible but the existing document need to be archived.

[Former Member]

Thank You for the reply Monalisha.

Changes in number range could also affect the documents used by other sales orgs and so has the affects in a big way. Hence not recommended.

This is what I leaned and wanted to share.

Best Regards

Take Care

Kumar