Sales order-Purchase order

[former_member71163]

Dear Friends,

Can any1 explain me the process or the cycle so that which triggers sales order and purchase order?.....the reason for this question is in one of the threads I read that purchase order will take reference as purchase requisition and purchase requisition will take SO as reference....then why in SO we declare PO no in the header?........probably there sud b a subtle reason which I cud not interpret.....Thanks in advance

[former_member204513 · Accepted solution]

Dear Kumar,

In third part scenerio sales order will trigger the creation of the Purchage requesition.

Based on the itemcategory and scheduleline category purchase requesition will get generated at scheduleline while saving the sales order.

With reference to this Purchase requesition purchase order will be created for the specific vendor to procure or to send the material to the customer.

Here the PO belongs to the company,which is going to be send to the vendor.

why in SO we declare PO no in the header?........

This PO is customer PO, this PO belongs to the customer which is send by the customer to the company.

I hope this will help you,

Regards,

Murali.

[former_member71163 · Accepted solution]

Dear Murali,

Thanks for ur input......generally how the purchase order is triggered other than third party scenario?.......only when theres a demand(SO) purchase order is created ryt?......then why we r saying its or third party scenario?.....correct me if am wrong...and throw some clarity on this.........

[former_member550050 · Accepted solution]

Dear Saravanakumar

Think of this scenario

You are running a company Your plant manufactures some products and sells to your customer

Your customer X is ordering a product which you manufacture

For customer X it is purchase and he places a PO with us to get the product

For Us it is a sales

That is why in our sales order for this customer X we mention his purchase order no for reference which is what you had asked?

Suppose if the customer X ask for a product which is not manufactured by us and even then we can process this sales we procure these items from a third party vendor and sell to our customer

In this case upon receiving sales order from our customer system generates a PR and after some process PR is getting converted to PO to our vendor to process this sales

Hope it is getting clear to you now

Third party means we are not manufacturing the product we procure from a vendor who is actually a third person (logically) and sells

In Third party sales we receive the order from our customer

In Normal third party process vendor will supply goods to our customer and he will give us the invoice then we will bill our customer

In between us and our customer we are involving a vendor(third person) here to complete the sales process hence it is called third party sales

Regards

Raja

[Former Member]

Dear S Kumar,

Whatever, you have read, was absolutely right

One can create Purchase Requisition (and not Purchase order), automatically, from Sales Order (based upon Schd. Line Cat.).

Purchase Orders can get created with reference to Purchase Requisitions, Only (based upon Item-Cat. settings.)

And the Field: Enter PO No., that you are mentioning in T. Code: VOV8, is Customer's PO no. that we enter in Sales Order (at Header-level, just below the Filed: Ship-to-Party)

Best Regards,

Amit

[former_member550050]

Dear saravanakumar

From a sales order you can trigger a purchase requestition only ,not purchase order

In third party schedule line category CS in VOV6

we mention order type as NB which leads to purchase requestition only

In VOV7 for TAS item category third party we tick the check box automatic PO again that leads to purchase requestition only

In MMR purchasing tab check box automatic PO is available if that is ticked only it leads to purchase requestition only

MM people has the settings to convert the PR to PO automatically

From SD side PR will only get triggered with SO and according to me the naming terminology is wrong with SAP from out pt of view and the PO no which you are talking about which is there in the overview screen of VA01 is entirely different and it is for reference purposes

Regards

Raja

[former_member184555]

Hi

Thew PO Number given in the sales document header is the details of the order placed by the customer. This is maintained to keep a reference of the reason for creating this order.

The PO in SAP has the same references as you mentioned above. This PO number can be seen in the document flow of the sales document.

Thanks,

Ravi