Student Invoices and Instalment Schedule

[Former Member]

Dear expert,

From which ERP module are student invoices created? I don't see it in the Campus Management Solution. My guess is that there is a link/integration point between student application/fees in Campus Management Solution and another ERP module such as SD. Could you please confirm (or not) and explain.

Also, does SAP provide the ability to automatically create student invoices which are based upon an instalment schedule. This functionality must allow flexibility to create instalments dates and values at the point of enrolment, and allow for these dates and values to be subsequently amended. Please explain.

Thanks a lot for your help,

Best regards

Stephanie

[former_member182585 · Accepted solution]

Dear Stephanie,

Yes, there exists an integration link between SLCM and SD. All the pricing procedures and billing document types comes from SD module.

You can make the required settings for activating integration between the application components Training and Event Management (PE) and Sales and Distribution (SD). Integration with SD is necessary if you want to bill attendance and cancellation fees in PE.

Requirements

Integration with SD requires that you maintain the following values in Training and Event Management:

A one-time customer for billing

A sales area for billing, consisting of a division, a sales organization, and a distribution channel

A a sales document type for the billing

A billing type for the billing

An item category for the billing

A billing type for credit memo creation

An item category for credit memo creation

A sales document type for credit memo creation

A condition type for billing

An account assignment group material for revenue account determination

You can set up integration using the wizard that guides you through the configuration step by step with detailed explanations, or you can make the settings one-by-one in the following section

Yes, SLCM provides the functionality of creating student invoices automatically based upon an installment schedule. I am not sure how to do it so unable to explain the same right now.

Regards

Vinod Kumar

[Dmoreira]

Stephanie, in Student Lifecycle Management you have the option of setting up a due date schedule which could split a charge into multiple open items with different due dates.

Besides, at PSCD (Collection and Disbursement -PSCD- is the industry-specific solution of Contract Accounting for the Public Sector and for the Higher Education, also called Public Sector Contract Accounting) you can you can set up an Installment plan allowing the student to pay part of the debt already charged in SLCM in the installments you define.

Hope this helps.

Diego

[former_member583013]

The actual invoices are generated from FI-CA (Contract Accounting). You can find the function through transaction FMCAM2.

Note in the previous posts that this does not calculate the student fees. It just generates the bill for those fees already posted to the student's account.

Due Date Schedules offer one approach to splitting fees across due dates. There is also an Installment Plan function in FI-CA, which gives the user more control over the payments, including dynamic definition of dates and such. The transaction code is FPR1.

Michael

[Former Member]

Thanks a lot for all your answers. It's great to see that this forum is very active!

Best regards

Stephanie