cancel or delete trip

[Former Member]

Dear All,

I have query regarding the deletion of travelled trip.i.e after the trip has completed and it has been posted to FI and then if the trip is deleted by traveller how it is effecting the FI entries.

Thanks

giri

[Former Member · Accepted solution]

Hello Giri,

Trips that are posted to FI, cannot be deleted, they should be cancelled only. Trips that are not yet posted should be deleted and not cancelled. Only posted trips are relevant to FI or Payroll.

Regards,

Raynard

[Former Member · Accepted solution]

Hi,

Thanks for the response! I would like to know that is there any difference between cancel and delete button provided by sap or both are same. As there are no seperate buttons for cancel and delete to use as said by u.

Waiting for your response.

Regards

Giri

[Former Member · Accepted solution]

Hello Giri,

Yes there is big difference.

The "Cancel" button is only possible for trip that is already posted

in FI. If the trip is not yet posted or its in status settled or

to be settled than we advise that the trips should be deleted and not

canceled.

The basic source of the problem is, that before Release 46C, you were

able to cancel trips that had not been settled. Trips of this nature

should not have been allowed to be canceled but should rather be

deleted. The correction referred to in note 354983 will not allow you to

cancel non-settled trips in future rather, you will receive a pop-up

message prompting you to delete trips of this nature.

This is not a program error but this was done to avoid subsequent

errors (as described in the note) and to correct the initial faulty

handling of such trips.

The quintessence is:

Trips that are not to be settled are to be deleted and not canceled.

Regards,

Raynard

[Former Member · Accepted solution]

Hi Raynard,

Once trip deleted by user, can administrator trace the same.

I) Delete history

Regards,

Kamal

[Former Member · Accepted solution]

Hello Kamal,

No, there is no delete history for the trip data.

Regards,

Raynard

[Former Member · Accepted solution]

Aside from PR05 are there any other ways to delete a trip?

We have associates entering expense reports through the portal. An associate had a computer issue and the trip never was never saved. I do not see the trip in PR05, however the trip was somehow given a number and the associate can not create a trip for this date range any longer. I would like to delete the first entry that occured, but I have no idea of where to delete it from since it is not displaying in PR05.

Thank you,

[former_member131723 · Accepted solution]

In backend the only possibility is to use the report RPTTDORL to delete a trip from SE38 (check the documentation as it needs to be modified) or else RPUREROL to change the status and then manually change the entries via SE16 in PRTV_HEAD to correct dates etc.

[Former Member]

hi

i think the system will not allow to delete the trip. being its already posted to FI

but cancel will cancel the document created in FI (i suppose).

Edited by: AP on Feb 10, 2009 10:13 AM