Questions for Content Server

[Former Member]

Dear All;

l have setup the Content server in Windows 2003 Standard Edition using the filesystem storage (not the MaxDB database), and the size of the document could be approximately 80GB (for the next few years), l didn't setup the Cache server.

All the attachment in the ECC will store into this External SAP Content Server.

Question 1:

Can anyone advise whether the Content Server(filesystem) will be having performance issue while store/retrieve documents? Is there any way to improve the performance of the Content Server?

Question 2:

Security. what are the necessary security option that l need to configure for the Content server? at the moment, the Windows server still configure as full access for the Content Repository folder. Otherwise the ECC will be having access denied problem when communicating with the Content Server.

Question 3:

There are some attachment in ECC, how to l move those documents to Content Server?

Please advise.

Many thanks

Jordan

[Former Member]

Hi Althol;

Thanks for your info, just to clarify your answer:

What is the steps to 'Use cerificates and ensure no user have access to filesystem" l have done the following :

1. In CSADMIN, at the Certificate tab, Send Certificate to Content server and activate it.

2. In CSADMIN, at the Settings tab, set the parameter Security=1

Is it good enough?

The reason why we use the Filesystem because there is skillset to manage the MaxDB (very limited resource around), especially the backup.

The Content Repository setting in OAC0 is Document area=Archive Link, Storage Type=HTTP Content Server. What is the recommended option to relocate the file?

One more question:

l found that if l create the attachment in the ME23N (for example) with Generic Service Object (GOS) option, the new physical folders will be created in Content server when the attachment created.

When l delete the attachment in GOS, the attachment will remove from Attachment List, however the physical folders in Content Server still remain, it is not deleted when the attachment deleted in SAP Application. How can the physical folders can be deleted in this case?

Please assist.

Many thanks.

Jordan.

[Former Member]

When I say use certificates, there should be a checkbox with "check signature". This ensure that only sap machines with an active certificate can access the content server.

On the file system, I would ensure that no users have access to the file system through the backend. If they can modify documents, you will be sitting with major problems from a document integrity and legal perspective.

On the issue of migration, there is an oss note for the migration of data from one repository to another for archivelink.

Check note number 1043676

Symptom

You have created a new repository, and would like to migrate the ArchiveLink Documents to the new repository.

Other terms

Migration of documents, ArchiveLink, repository

Reason and Prerequisites

This report helps migration of ArchiveLink documents.

To use this report effectively, you would need to ensure that you apply the note 732436. However, this note will allow the migration of documents from and to type of repositories which are supported by ArchiveLink. The types of repositories that are supported by ArchiveLink are HTTP, RFC and R/3 Database.

Solution

Before you execute the report, you must set up a repository that can

store the documents (transaction OAC0). The repository may be in an

external archive(connected via HTTP or RFC) or (as of Basis Release 6.10) in the OLTP database of the SAP system. You can also use SAP Content Server as an external archive for storing documents.

The report has the following parameters:

OLD_ARC ID of the old repository previously used

NEW_ARC ID of the new repository

TEST_RUN: If you enable this, only a test run occurs, copy of documents does not occur.

DEL_FILE: If you enable this, then the files would be deleted from the old repository.

Launch the transaction SE38 and create a program with the name ZMIGRATE_ARCHIVELINK_FILES. Once the program is created, now copy the code from the correction instruction.

[Former Member]

1. Should be no performance issues unless you are moving documents over the WAN.

2. Use certificates and ensure that no users have access to the file system. Why did you select file system instead of the database?

3. Where are the files stored? DMS? ArchiveLink? If its DMS, there are standard reports to move data from one repository to another. DMS_RELOCATE_CONTENT in SE38