Single invoice.

[Former Member]

Hi SAP Experts.

Is it possible to merge two Sales Orders with different divisions in their Header and make one Billing document. If it is possible what configurations are to be done. Also if these documents have different Business Areas how would it affect the Accounting entries.

Regards,

[Lakshmipathi · Accepted solution]

Dear Sanjay

Through copy controls, though you can generate one invoice against multiple sale orders, there will be a problem from FI side. You know the reason why ??

If you generate one invoice which have multiple business areas, in accounting document, the business area will be blank which is wrong. So you have to generate invoice based on business area.

thanks

G. Lakshmipathi

[Former Member · Accepted solution]

Lakshmipathi,

So does that mean to combine orders with different division we will have to clear the business area during the copying routine and hence wont be found in the accounting document ?

[Lakshmipathi · Accepted solution]

Dear Sanjay

Yes as already said, if your business area is different in sale orders and if you combine into one billing document, you can generate the billing document and accounting document as well but in accounting document, the business area will be blank. You have to take the concurrence from your FI people.

You can also test this and please reconfirm as I have also faced the same issue long time back and since our FI have raised objection on blank business area in acounting documents, we had to split the invoice based on business area.

thanks

G. Lakshmipathi

[former_member550050]

Hi

The items in delivery doc and billing doc can belong to different divisions as per standard SAP

For billing to be combined Payer,terms of payment.credit limit,billing date or billing due date and billing doc types have to be same

If these creteria is met then billing can be combined

In VTFL choose your delivery type and billing type and choose item details and maintain 3 in data VBRK/VBRP Fields

This should work for you

I dont know the impact if they are of different Business areas

Regards

Raja

Note The items in delivery doc and billing doc can belong to different divisions as per standard SAP

the items in a delivery can belong to different distribution channels

But the items in billing cannot belong to different distribution channels should be of distribution channel

Check this also

Edited by: ramanathan raja on Nov 6, 2008 2:58 PM

[Former Member]

Hi there,

Yes you can combine 2 sales orders into 1 invoice as long as the header data in billing is the same for both the sales orders (like payment terms, bill-to party).

In copy controls from OR to F2 in VTFA, at the item level, in field Data VBRK/VBRP,use the option 003 Single invoice.

In the requirement routine of 003 (in VOFM --> Copying requirements --> Billing) pick up the relevant routine prog & put a code under which conditions (like sales org / order type) you want to combine the invoices.

Explain the requirement to the ABAPer & ask him to put the condition in the requirement routine.

Regards,

Sivanand

[Former Member]

Siva but as i said the division is different at the header level. Even then do you think its possible ?

Regards,

[Former Member]

Hi there,

Yes as long as the header data in billing (like billing date) is same you will be able to combine invoices.

Division is product line. For eg Customer A orders laptop in 1 order. In another order he orders printers. It is possible to combine both the items in 1 single invoice as long as invoice to is same & goods are going from the same company.

Regards,

Sivanand

[Former Member]

Hi

I think Its not possible