Invoice

[Former Member]

HI,

I have already created invoice & send to the customer.But due to price difference in net amount I want to again correct that amount in same invoice.

Please give me the solution How to solve this.

Thanks,

Rash.

[Former Member · Accepted solution]

Hi Rashm

There are two ways.

Either, you cancel the Invoice and create a new Invoice and send it again OR create an Invoice correction request and compensate the customer by a Credit memo if you have charged more.

Cancelling the Invoice

To do this ,use transaction VF11, enter your invoice no and press enter. For F2 type of billing S1 type of cancellation billing document will be created and for that one accounting document will be generated.

By this , the posting will be reset and the status of the Delivery document will go to earlier position"Being process" and you can create a fresh invoice from it and send to the customer.

Invoice correction process

Another way is to go for Invoice correction process.

In this process you have to issue a credit memo for the extra amount charged to the customer.

Go for VA01,put order type RK.

Order type RK always requires a reference document,so you will get a pop-up box.

Here enter the billing document number which you is incorrect and enter..

In the next screen , you will find each item are duplicated.THe upper portion are credit posting and here you can not make any changes(disabled/grayed out area).

Lower side are Debit posting. Make the changes (price or quantity) through the debit memo item.

Then you find a button called "Delete unchaged pair", click on this. so the changed pair will remain and the resulting difference will be settled.

Save the document.

Go to VA02, REMOVE THE BILLING BLOCK AND SAVE.

Go to VF01,put the documnet number and press enter and save it.

Edited by: pradyumna on Oct 24, 2008 10:04 AM

[Former Member]

Dear Rashm,

As already explained by SD Guru,

You can change the invoice value only if accounting document is not generated.

BUT,

If accounting doc. generated you can't change the billing doc,

In order to change the price in the invoice document you will have to cancel the invoice document which has already been cretaed and change the Price over there in Conditions tab. Now, the problem will be with the Invoice No. that Customer has and the new one, which will get changed.

Best Regards,

Amit

[Former Member]

hi,

if accounting document is generated this invoice you have to cancle the invoice then maintain new price either manual or condtion record then raise invoice. but here othere invoice no wil be come.

other wise if invoice is not generated accouting document then just select line item then update price conditons.

if accounting document is generated we cant do.

then u will get same inovice no.

[Former Member]

Hi,

In that invoice account is generated & excise J1iin also maintaint & send to the customer.BUt net price is wrong maintain by the user.

So now client wants to do invoice correction with reference to same invoice no.

Can it be possible,Please give me the solution.

Thanks,

Rash.

[Lakshmipathi]

Dear Rash

No you cannot make any changes in billing document once accounting document is generated.

The left out options are

- cancel the billing document, maintain the correct price in VK11 and recrete a billing document

- raise a credit note in case the original invoice value is on the higher side or debit note in case the original invoice value is on the lesser side

Parallelly, you have to run J1IH for making excise adjustments.

thanks

G. Lakshmipathi