Invoice approval

[Former Member]

Experts,

We have a requirement to develop workflow for Invoice approval. It would be approved at 3 levels by X, Y & Z persons. The person who created the PO would like monitor and expedite the approval process as he is responsible for the payment. We have 3 requirements to meetu2026.

1. Monitor the approval process

How the PO creator can monitor the whole approval process

2. Expedite approval process

How he can expedite the approval

3. Keeping the work item on hold

After saving the Invoice, workflow is triggered. If there is decision at organization level the particular invoice can be kept on hold due to some reason for some duration. At his stage how PO creator can control the work item to hold the approval process.

U r suggestion / advice are appreciated.

Rahul

[surjith_kumar]

Hi Rahul,

1) Monitor

a) The Creator can monitor the workflow Via the Log in the Outbox --> Started Workflows. (SBWP)

b) or in the Creator id in the T.code SWI3 you can see

b) Or in Event Trace all any one can see (SWEL)

c) Or As workflow Administrator in SWIA

2) Expedite approval process

Workflow is used to speed up the approval process once one person Approved it will automatically goes to the next step.

Regards,

Surjith

[Former Member]

1) You can check from the Workflow Overview what is the status or you can create a Custom Report that will give more information based on each Wflow instance.

2) Workflow can have some deadline that will make the process faster

3) Use of Resubmit button in SBWP

Thanks

Arghadip