Automatic clearing in GL

[jay_raj3]

Hi all,

Can you anybody pls explain about "Automatic clearing " in GL.

And where it is exactly required in GL,and what are configuration needed.

Thanks&Regards

Jay

[Former Member · Accepted solution]

Hi

You can use automatic clearing (F.13) for clearing the debit and credit entries in your GR/IR and tax clearing accounts. Its a std month end procedure , otherwise your GR/IR account may become too large and impossible to manage. Besides after clearing the open items in GR/IR can be analysed . They will then consist of

1. Bills passed but GR not made.

2. GR made but bills not passed

3. GR and IR passed for different amounts

Regards

Amit

[Former Member]

Hii..

Chech this link page 69.

http://www.sap-topjobs.com/SpecialPP/FIconfiguration.pdf

Regards

Aakash

[Former Member]

Check out Tcode F.13 where you can clear open line items for Vendor, Customer or GL account. Here you have option to select any particular document to clear or entire GL account. Very useful tcode to clear open line items. Run this report in the test run mode to check if clearing is happening correctly and then go for final clearing run.

Hope this helps you,

Ketan.

[Former Member]

Hi Jay,

Open items for G/L Accounts, Vendors and Customers can be cleared automatically by running the Clearing Program

Set up predefined criteria for automatic clearing (Configuration)

Program groups those items from an account that have the same

u2022 Trading Partner ID

u2022 Reconciliation Number

u2022 Currency in which the General Ledger is updated

u2022 Four freely definable criteria

The program groups together items from an account that have the same reconciliation account number, currency, and Special G/L indicator, as well as pre-defined criteria from the document header or item such as the allocation field, reference number and amount.

If the balance, in local currency, of the items within a group is zero, the system automatically clears them and creates clearing documents.

Prerequisites for using the automatic clearing program:

u2022 Accounts must be managed on an open item basis.

u2022 Accounts to be cleared must be defined in customizing.

The automatic payment program does not clear noted items, statistical posting, down payments, bills of exchange and items with withholding tax entries.

When clearing open items in a foreign currency, differences may occur due to fluctuations in exchange rates. The system automatically posts these differences as realized gains or losses.

Config: IMG>FA>GL. Accounting>Business transactions>Open item clearing>Prepare automatic clearing.

AS well see the notes for better understanding.

Hope it gives better understanding.

Respectfully,

Vyas

[jay_raj3]

Hi Vyas sri,

Thanks a lot for ur quick reply

Thanks & Regards

Jay