on 10-10-2008 11:31 AM
Hi All,
I am having a problem adding Purchase Orders (service). I get an error that says ' No matching records found, G/L Accounts (OACT).'
SBO 2005 A SP01 PL10
There is only one line on the PO and the accounts selected does have previous postings to it and is not confidential. I get this error even when logged in as a superuser.
Please help.
Thanx and Warm Regards,
Lebo
Dear,
This error message usually occurs when there is one or more accounts missing in Administration -> Setup -> Financials -> G/L Account Determination
Please make sure that all accounts are specified in the Sales, Purchase Inventory and general tabs
Also, in the Item Master Data->Inventory Data Tab->Set G/L Accounts by:
+ If by Item Group : Check that all the Accounts are defined under
Administration -> Setup -> Inventory -> Item Group -> Accounting tab
+ If by warehouse : Check that all the accounts are defined under
Administration -> Setup -> Inventory -> Warehouses -> Accounting tab
+ If by Item Check under Item Master Data > Inventory Data tab
See attached note 639207.
Symptom
Error while adding Marketing doc.
While adding a Marketing Documant with an item (purchase item, sales
item and wh item is checked) the following error message occurs:
G/L Account(1) not defined.
Other terms
G/L Account Determination, definition, System Initialisation, linked,
Purchase, Sales, WH, item, SAP Business One
Reason and Prerequisites
Consulting
Solution
Check for a missing account in the item definition, in the supplier
definition or in the GL Account determination.
The issue occurs because there were no accounts defined when trying to
add a marketing document. The document is added as a draft document,
accounts were then set up and then the draft document was finally
attempted to be added but the draft was not connected to the stock
account. It is recommended to first define accounts, to delete the
original draft document and create a new marketing document draft.
You'll find further information in the online help.
Regards
Apple
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Dear,
You can also go to Administration, Setup, Financials, G/L accounts determination and check that all the accounts are filled in the Stock tab.
Please also check the others accounts in General and Purchasing tabs, especially the rounding account if you are using rounding in your system.
Also filling the negative inventory adjustment account and etc.
Check under "G/L Account Determination", Purchasing tab, "Expense and Inventory Account", it was needed when exchange rate were different in the Goods return and the CreditMemo.
If you get a chance, please check the following Expert Empowerment
Session on the portal: Financials, "Error :G/L account is missing", 28.09.2007.
It deals with the error message you are receiving.
Regards
Apple
Hi Lebo,
You PL version is a little bit too old. There are more bugs to be fixed. For "GL Account missing" error, it might be caused by bug. It is possible you are unable to find where the missing account is. My suggestion: upgrade your B1 ASAP.
Thanks,
Gordon
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Define appropriate purchase g/l accounts in the following path
Administration>Setup>Financials>G/L account determination>Purchases Tab
Jeyakanthan
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there is a very good pdf for G/L Account configuration and errors. Please have a look at
https://websmp201.sap-ag.de/~sapidb/011000358700000894762007E/FIN_CW39_ErrorGLAccMissing.pdf
The pdf explains the error 'No matching records found 'G/L Accounts' (OACT) on page 46.
regards Steffen
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