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Advance payment Handling

We have a scenario :

For some purchases, If the Purchase order value is too high, then we need to pay a part of the Order value in advance to the vendor at the time of order placing itself.

so here, we need to process the Invoice ( proforma least) in advance without the GR, & make a payment in the system.

Can you please suggest how this can be mapped into SAP.

Former Member
Former Member replied


Follow the below mentioned steps for Advance Payment against the PO / Contract;

1. F-47 - Create Down Payment Request (Here in selection screen specify all the necessary details (Doc Type - KA) and press enter, on this screen specify amount to be paid in advance and also specify the PO Document and line item and SAVE)

2. F-48 - Down Payment Entry w.r.t. Down Payment Request No

3. F-54 - Down Payment Clearing

At the time of MIRO, it will pop-up that advance payment is done to this vendor against this PO.

Also take help of your FI Consultant if required.

Note: - Prerequisite for Advance Payment: - Go to FS00, and check Filed Status Group for Vendor Reconciliation Account, then go to OBC4, check the Filed Status Group, what you have maintained for the Vendor reconciliation account. Here go To Material management segment and put optional entry for the field of Purchase Order and save.

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