minutes of meeting

[Former Member]

hi all

please tell me the purpose of Mainuts of meeting(MoM) document. what are the things have to maintain.

full points awarded

regards

p dhanasekar

[Former Member · Accepted solution]

HI,

Minutes of Meeting is a evidence that shows what has been discussed in the meeting with the client.

While in the meeting points are jotted down regarding several discussions which are held so that no point is skipped.

The same discussion based on the opoints is to be elaborated in the MOM and are to be circulated among all the members which are present for the meeting.

The furether plan of action/ furtehr meeting date is being mentioned in the said MOM.

In this way u can always plan and act accordingly.

Hope this helps u.

Regards,

Prasanna

Pls award if helpful

[dhrubacharan_behera]

Hi,

Minutes of Meeting in case of Purchasing is generally recorded after opening a Tender and also when finalising a purchase proposal.Here the members observations on the details of the purchase is recorded so as to take further decision or purchase.Based on the minutes of meeting of the Tender Committe and the Purchase and Contract Committee(Depending upon the Organisation different committe are mantained) the purchase proposal is considered for approval or sanction by the competent authorities.This minutes can also be attached in the PO in SAP so as to enable the releasing authorities to consider release of the document.

Dhruba

[former_member581212]

hi,

The following sample agenda represents typical format and content of a board meeting minutes report. This sample should be customized to the particular culture and purpose of the organization. Note that board meeting minutes are very important. Minutes are considered legal documents by the auditors, IRS and courts, and they represent the actions of the board. Many assert that if it's not in the minutes, it didn't happen.

There is no standardized level of content and format for board minutes. In courts, as important as what you did is that you were reasonable when you did it. Therefore, sufficient information should be included to describe how board members reasonably came to reasonable decisions.

Include the name of the organization, date and time of meeting, who called it to order, who attended and if there a quorum, all motions made, any conflicts of interest or abstainments from voting, when the meeting ended and who developed the minutes.

The secretary of the board usually takes minutes during meetings. Written minutes are distributed to board members before each meeting for member's review. Minutes for the previous meeting should be reviewed right away in the next meeting. Any changes should be amended to the minutes and a new version submitted before the next meeting where the new version is reviewed to be accepted. Minutes should be retained in a manual and shared with all board members.

hope it helps...

Regards

Priyanka.P

[former_member529134]

Hello

Meeting minutes will contain the step by step decisions made in the meeting and the persons made responsible for the actions decided to be done.

Minutes will also contain the evaluation of the actions done before.

Regards