period versions - Archiving

[Former Member]

Hi All,

plz tell me about "period versions' in FI, when i am trying to archive data using fi_documnt , it is saying period versions not defined.

[Former Member]

HI,

Transaction figures can be archived only if periods open for posting are no longer in the period to be archived. The periods for posting must be closed for the entire period

to be archived.

Archiving Logic

things checked during the archiving procedure

For transaction figures

Do the fiscal years to be archived contain any periods that are still open for posting?

For Master Data

Banks:

- Has a deletion indicator been set?

-Is the bank no longer being used?

G/L accounts:

- Has a deletion indicator been set?

- Are there (still) transaction figures (e.g. have they already been archived)?

- Are there (still) documents?

Customers/vendors

- Has a deletion indicator been set?

-Are there (still) Are there (still) transaction figures

(e.g. have they already been archived)?

For Documents

- Has the document type run time been maintained?

- Has the account run time been maintained?

- Are the items cleared in the case of openitem

managed accounts?

[Former Member]

THANKS

Manohar,

but i need to know what r 'period versions'.

[Former Member]

Hi,

Period and Version Management

You can change the data for contracts, SAP business partner and organizational management at any point in the past or future using the Period and Version Management.

Authorization for making changes is, of course, regulated by the relevant authorization concept within the SAP system. When making changes, you can store different versions of the contracts/agreements and assign these to corresponding periods of validity. In display mode, the user can navigate easily between the different versions using pushbuttons.

http://help.sap.com/erp2005_ehp_03/helpdata/EN/19/da39625369c3418c94220c92cf9f9a/frameset.htm

[Former Member]

thank u very much sir.