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Booking a material for Service (NCAMC) Vendor / Contractor

Dear SAP Gurus,

How to issue the Material to Service vendor to rectify the equipment in AMC contract & how to reconcile the same in SAP?

We know issue movement is 941 & booking movement is 943, but how to do the process & what is the procedure? We are having Material code for the same item.

Former Member
Former Member replied

Hi,

Generally, Repair of Materials are handled via concept of Gate Pass (Returnable & Non-Returnable). But, SAP doesn't provide any option for creating Gate Pass (Returnable & Non-Returnable) in standard.

Try the below suggested procedure as a work around process;

Repair Process via Returnable Gate Pass: -

1. MM01 - Create Material Master for every Spare Part / Machinery to be sent to Vendor for Repair as Non-Valuated (Material Type "UNBW") (Do not extend Accounting and Costing views since you don't require postings of Stock value and consumption values, you only want to track the Service/Repair Charges)

It's not necessary to have materials as Non-Valuated always, it depends on your requirement.

2. MIGO - Goods Receipt > Others (Receive the quantities of these materials using Movement Type 501 / 511) - Only if Stock of Material is not available.

3. ME21N - Create Subcontracting PO (Here Main Material and Component will be same material)

4. MB1B - Transfer Posting w.r.t. Subcon PO (Mvmt Type - 541, Spare Part stock will get posted to Vendor Stock)

5. MB90 - Take Print out of this Material Doc as Returnable Gate Pass (U need to configure Message Determination of Inventory Mgmt)

6. MIGO - GR against Subcon PO (101 - Receive Spare Part, 543 O - Consumption of Spare Part form Vendor Stock)

7. MIRO - LIV for Service Charges w.r.t. Subcon PO

Note: - If PM Module is implemented then use PM Order as origin of the Repair Process. If it is not then follow the above process.

Else use Service Process Cycle: -

1. ME21N - Create Service PO (With Item Category D and Account Assignment Category K )

2. ML81N - Create Service Entry Sheet w.r.t. Service PO

3. MIRO - LIV for Service Charges w.r.t. Service PO or Service Entry Sheet

For Service Process, refer following link;

[SAP External Service Management|http://www.sap123.com/showthread.php?t=52]

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