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Booking a material for Service (NCAMC) Vendor / Contractor

Dear SAP Gurus,

How to issue the Material to Service vendor to rectify the equipment in AMC contract & how to reconcile the same in SAP?

We know issue movement is 941 & booking movement is 943, but how to do the process & what is the procedure? We are having Material code for the same item.

Former Member
Former Member replied


Generally, Repair of Materials are handled via concept of Gate Pass (Returnable & Non-Returnable). But, SAP doesn't provide any option for creating Gate Pass (Returnable & Non-Returnable) in standard.

Try the below suggested procedure as a work around process;

Repair Process via Returnable Gate Pass: -

1. MM01 - Create Material Master for every Spare Part / Machinery to be sent to Vendor for Repair as Non-Valuated (Material Type "UNBW") (Do not extend Accounting and Costing views since you don't require postings of Stock value and consumption values, you only want to track the Service/Repair Charges)

It's not necessary to have materials as Non-Valuated always, it depends on your requirement.

2. MIGO - Goods Receipt > Others (Receive the quantities of these materials using Movement Type 501 / 511) - Only if Stock of Material is not available.

3. ME21N - Create Subcontracting PO (Here Main Material and Component will be same material)

4. MB1B - Transfer Posting w.r.t. Subcon PO (Mvmt Type - 541, Spare Part stock will get posted to Vendor Stock)

5. MB90 - Take Print out of this Material Doc as Returnable Gate Pass (U need to configure Message Determination of Inventory Mgmt)

6. MIGO - GR against Subcon PO (101 - Receive Spare Part, 543 O - Consumption of Spare Part form Vendor Stock)

7. MIRO - LIV for Service Charges w.r.t. Subcon PO

Note: - If PM Module is implemented then use PM Order as origin of the Repair Process. If it is not then follow the above process.

Else use Service Process Cycle: -

1. ME21N - Create Service PO (With Item Category D and Account Assignment Category K )

2. ML81N - Create Service Entry Sheet w.r.t. Service PO

3. MIRO - LIV for Service Charges w.r.t. Service PO or Service Entry Sheet

For Service Process, refer following link;

[SAP External Service Management|]

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