DUPLICATE INVOICE VERIFICATION CHECKL

[Former Member]

Hi

How to set control for duplicating invoice verification.

Like the same Delivery note or the Freight passing twice to be checked by an error message

Please help

Krishna

[former_member192897]

Go to SPRO-MM-invoice verification-incoming invoice-Set

Check for Duplicate Invoices

You Can also Set Check Double Invoices in Vendor Master Payment Transactions Tab......

[Former Member]

Hi,

I activated Duplicate Invoices in Spro-MM-Logistic invoice verification-Incoming invoice-Set check for duplicate invoices setting control for company code, invoice data and reference. Then i setting duplicate invoice in vendor anagrafic.

So, when i register a duplicate invoice with same company code, number of order, vendor, refence, invoice data, the sistem give me this message:"Check if invoice already entered under accounting document no 100132".

I ask you why don't give me the message with the number of logistic invoice but with the number of accountin document?

Thanks

Can someone help me

Edited by: pietro idone on Oct 14, 2008 2:12 PM

[Former Member]

the system check first the accounting document ..and than only checks for the LIV document numbers hence you are getting the error message related to Accounting document .Its standard functionality

[former_member335885]

HI,

Go to the following link SPRO > MM > Logistics Invoice Verification > Incoming Invoice > Set Check for Duplicate Invoices

Here in this link you set the Duplicate invoice check

You can configure for each company code if the system is to check for duplicate invoices when you enter invoices.

This check should prevent incoming invoices being accidentally entered and paid more than once.

You can choose whether to activate or deactivate the check criteria of company code, reference document number and invoice date for each company code.

Check duplicate invoice should be checked in the vendor master also.

Thanks & Regards,

Kiran

[pankaj_singh9]

Hi,

Go to SPRO > MM > Logistics Invoice Verification > Incoming Invoice > Set Check for Duplicate Invoices > Here Maintain the settings for each company code.

And for Vendors activate "Chk double inv." indicator under Payment Transactions screen in XK01 or XK02.

[Former Member]

SPRO-MM-invoice verification-incoming invoice-Set Check for Duplicate Invoices

In this step, you can configure for each company code if the system is to check for duplicate invoices when you enter invoices.

This check should prevent incoming invoices being accidentally entered and paid more than once.

You can choose whether to activate or deactivate the check criteria of company code, reference document number and invoice date for each company code. The more criteria that you activate, the lower the probability of the system finding a duplicate invoice. The Accounting documents are checked first, followed by documents from Logistics Invoice Verification (only incorrect invoices or those entered for verification in the background).

When checking duplicate invoices, the system compares the following attributes in the standard system:

Vendor

Currency Company code

Gross invoice amount Reference document number

1. Invoice date If the system finds an invoice that matches all

attributes, the system

- displays a customizable message.

- If you are entering credit memos, subsequent debits, or subsequent

- credits, the system does not check for duplicate invoices.

- The exception is the Argentina country version, where the system

checks

- for duplicate invoices and credit memos.

- If a previously processed document is later cancelled and then

entered

- again, no message is displayed.

Requirements

The system only checks for duplicate invoices in Materials Management

if you specify a reference document number when entering the invoice.

In Customizing (IMG) for Invoice Verification, you can specify that the

system check the following attributes

Reference document number

Invoice date

Company code

Because there are fewer attributes to check, it is more likely that the system will find a duplicate invoice.

Standard settings

All check criteria are activated in the standard system.

Example

The following document has been entered and posted:

Reference document number: 333

Invoice date: 28.04.00

Gross invoice amount: 100,00

Currency: EUR

Vendor: Wolf

Company code: Hamburg

The settings for checks for duplicate invoices in Customizing have

been maintained as follows:

The field reference document number and company code are not selected.

This means that these attributes will not be checked. Now enter the

following invoice:

Reference document number: 334

Invoice date: 28.04.00

Gross invoice amount: 100,00

Currency: EUR

Vendor: Wolf

Company code: Berlin

Result

By entering the reference document number and entering an invoice,it is possible to check for duplicate invoices.

The reference document number and the company code contain different data than the invoice you entered. These attributes are not checked because you have deselected them in Customizing.

All other attributes are equal. The system displays a message telling you that a duplicate invoice has been found.

If, for example, you had selected the reference document number in Customizing, the system would check this and recognize that this invoice is different to the previously entered invoice. The system would not then display a message.