Delete documents only deletes SOME documents

[Former Member]

Hi All,

The client wants to delete all documents of a certain document type XX.

This can be performed in Other Functions --> Delete --> Documents

However, after selecting the version, period, year and document type XX as required,

Only SOME of the the documents are deleted!

NB None of the cons units or tasks are locked, nor is the period closed.

Does anyone have any ideas;

1. Why won't ALL the documents delete?

2. How can I delete the rest?

NB I realise it's not best practice but this system is not yet live and this is the quickest way for the client to progress with their activities (they don't want to deleteall data nor reverse all of doc type XX).

[Former Member · Accepted solution]

Hi,

Maybe the not deleted documents are the inverted ones?

[Former Member · Accepted solution]

Thanks Eugene,

SOME of them are, but the inversions are in the same period (it looks messy!), shouldn;t they be deleted too?

Also, others are not inverted nor inversions - I can't see a common link between the documents that have not been inverted.

[Former Member · Accepted solution]

Well, inversion must be in the periods after the one in which the original doc was posted. In the same period it will be a reversion.

[Former Member · Accepted solution]

Thanks again Eugene,

I couldn't see any common link between the non-deleting documents.

So I used 'Analyze and Repair' to delete the doc type XX instead, they were all deleted successfully.

[Former Member · Accepted solution]

From SAP:

The functionality Delete > Documents will reset the Totals data for the document type specified, to zero. It is dependent on the customizing setting which you have done in the Doc.Type whether the documents of current period should be reversed or deleted, and also some extra documents may be posted to reset totals data to zero.

These documents may be the documents you saw after deletion.

You are right that you can use 'Analyze and Repair Data Streams' tool

in available in the system. This tool will delete documents and reset

totals data to zero. You may consider to use this tool if the delete

function does not meet your expectation.

Best Regards,

xx xxx

Active Global Support

[Former Member · Accepted solution]

Thanks for sharing it!