Hi,
Find the notes with Example.
BILLING :
Billing represents the final stage of processing any business transactions in sales and distribution. The billing information will be maintained in sales documents and delivery document. Billing is application component of sales and distribution.
Billing provides following functions.
· Creating invoices against delivery, service (Order related)
· Issuing credit memo and debit memos
· Prepare pro-forma invoices
· Cancellation of invoices
· Process rebates.
Billing document:
Billing document is a generic term for invoice, credit memo, debit memo, Performa invoice.
USE : Billing document is created with reference to another preceding document.
Ex : Create invoice against delivery document create a credit memo with respect to credit memo request or with reference to original invoice.
· Billing document has 2 (two) levels. They are 1. Header 2. Item.
HEADER LEVEL DATA :
1. Payer details
2. other partners like sold to party and bill to party
3. terms of payment
4. inco terms
5. billing date
6. currency
7. account assignment group
8. conditions u2013 net value / tax
ITEM LEVEL DATA :
1. Partner details
2. Billing quantity
3. Net value and tax (conditions)
4. account assignment group
5. reference of delivery / order
6. material number / description
Though there are several billing document types all of them share the same document structure and most important an integration between SD and FI.
When a billing document is saved the billing information is released to accounting
Ø Either automatically
Ø Or manually.
Based on this information another document is created. In financial accounting known as u201CAccounting documentu201D unless the accounting document is created billing document remains open.
Sales Order (OR) à Delivery document LFà Post Goods issue à Billing document F2 à Accounting document
Billing document + Accounting document = Accounting determination
Path :
Img u2026 sd u2026 billing u2026 billing document u2026 define billing types.
S.No. Billing document type Description
1 F2 Delivery related billing
2 F1 Order related billing
3 G2 Credit Memo
4 L2 Debit Memo
5 RE Return Sales Billing (Credit Memo)
6 BV Cash Sales
7 IV Inter company billing
8 B1 Rebate Credit Memo
9 B2 Rebate correction
10 B3 Rebate part settlement
11 B4 Rebate manual accruels
12 F5 Proforma Invoice order
13 F8 Proforma Invoice delivery
Billing type group (S.No.1-7) as above have account determination procedure u201CKOFI00u201D
All the billing documents are legal documents. Because they contain statutory compliances, like tax, excise duty etc.,
Select standard billing document types like F2 and copy it to create a new document with name starting with Z. Maintain this billing document type in your sales document.
Position and select F2 and then copy or (F6)
Ex : ZF2 standard Invoice voltas ltd. Say yes to dialogue box.
VOV8 and select your sales document
Ex : ZVOR (Order type) what are the control properties of a billing document?
Img.. sd u2026 billing document u2026 define billing types u2026 define billing type
Position and select ZF2
Click details
Number ranges u2026 the number range is always internal.
Posting Block : if it is activated then information from billing document will not go automatically to accounting. So the information has to be released manually.
Revenue account determination Procedure : (KOFI00) u2013 standard procedure.
Billing process : create the order delivery document then complete the delivery document with PGI.
Unless PGI is done billing document cannot be created.
To create the billing.
SAP Menu u2026 logistics u2026. Sdu2026. Billing u2026 billing document u2013 VF01u2026 create
Billing document refers to the delivery document
Select execute billing program (F8)
When this program is run system copies all the data from delivery document and pricing calculated.
When the billing document is saved, system will indicated billing document number. If there are some errors then system will say u201Cbilling document is created without account determination.
If this message comes select VF02 change billing document and click the flag (Release to accounting)
When the billing document is saved the billing information is posted to GL accounts in financial accounting.
Customer account u2013 is either debited or credited
Revenue side postings happen in reverse that is credited or debited.
To find the above information use VF02
In the billing document select accounting tab, then select accounting document click details button now the document is displayed.
The accounting document has two levels header level and item level.
Header level consists of data : Posting dates document type, fiscal year posting month, amount , company code, business area etc.,
Item level consists of line items indicating GL accounts posting key and also debit / credit values.
The system uses the revenue account determination procedure to determine the revenue GL accounts for posting the values of pricing elements like price, discount, freight tax etc.,
To find out the account determination (Menu) select environment u2026 select account determination analysis u2026 select revenue accounts.
Procedure u2013 KOFI00
ZPR2 u2013 we can find which GL account was determined using which access sequence.
K004 --- Same.
KF00 --- same.
The company code has contract account containing all the GL accounting required for posting the business transaction
Company code 1000 u2013 INT à Company Code V000 à INT
A company code can have 2 kinds chart of accounts a) Regular b) Country specific
Customers : domestic, Export and affiliatedMaterial : Trade, Finished goods and Service.
With best rregards,
venkataswamy.y
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