Depreciation Posted in Asset Module but not in GL

[Former Member]

Hi,

In one of the assets, falling under the 'Assets Under Construction' by mistake the users defined the depreciation key. Accordingly there was an error while running the depreciation. However, after amending the assets master and removing the depreciation key, the depreciation was again conducted. But this time, the depreciation for the month appears to get posted in the Asset Module, without there being any entry in GL Account. When we look at the asset balances report with posted depreciation, we find the depreciation in this asset. Since there is no Accum Dep account for the AUC, the system is not allowing to carry out the Book Depreciation.

The question is how can we remove the depreciation from the asset module only, without affecting the GAL?

Thanks in advance for the assistance.

[MarkusBredel · Accepted solution]

Hi,

switch the depreciation key back to 0000. The next depreciation run will wipe out all posted depreciation from this asset automatically.

As I understand your situation your last run has ended with errors, you can check this in the Schedule Monitor SCMO. If this is true, then you have to execute the depreciation run in RESTART mode for the erroneous period first.

Regards,

Markus

[Former Member · Accepted solution]

Hi Markus,

We have done exactly the same thing. Switched the depreciation key back to 0000 and then restarted the depreciation run. The test run still gives an error and when we go the asset explorer we find the amount in the "Posted Depreciation" column but no posting in the GL.

What next needs to be checked?

Thanks.

[MarkusBredel · Accepted solution]

Hi Rajjul,

you mix up things. First of all the changes will not have any effect as long as your RESTART run has not been executed successful. The RESTART will only pick up the postings (on FI-AA side) which have been created in the original run. If there have been values to be posted for an asset, it must be posted.

Therefor you have to change configuration now, store accounts for the Auc class and post the depreciation. First when this run finished successful, and you execute a REPEAT run, the system will catch up depreciation back to zero.

A RESTART run will never calculate the depreciation value to be posted new, it always takes to amount calculated to be posted from its original run.

Markus

[Former Member · Accepted solution]

Hi Markus,

Thanks for the clarification. If I understand correctly, we shall have to define the Accum Depreciation GL Accounts for the asset class AUC. Then run the depreciation, which will have the effect of posting the amounts in the GL. Later, change the Dep Keys back to 0000 and restart the depreciation, this would reverse out the depreciation already posted.

Would you appreciate if you could clarify if the understanding is correct.

Thanks.

[MarkusBredel · Accepted solution]

Correct ...

1) change config

2) post depreciation

3) change depr. key to 0000 (which has been done already I guess. thus optional here)

4) execute a REPEAT run for this period

[Former Member · Accepted solution]

Hi Markus,

Thanks a lot for the help I will try to do the same and revert back to you.

Regards

[Former Member · Accepted solution]

Hi Markus,

Thanks for the assistance. The method suggested by you worked and the problem has been solved.

Regards