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Appropriation Request vs. Budget

Hi All,

We are planning to implement the Appropriation Request (w/ workflow) but we are considering its pros and cons and value add for implementation.

For background, we currently have manual approvals for budgets for WBS (no SAP Appropriation requests). We plan to use the Appropriation Request to provide more control (more accurate data entry) and approval (i.e via workflow). What we plan to do is:

1). to have planning on WBS

2). The plan values will roll up to IM plan

3). The IM plan will then be transferred as budget

4). The AR will then be created and will go through approval process.

5). Once the AR is approved, the IM budget will be manually assigned or dropped down to the WBS

However, the major problem here is that when the AR plan is created and approved u2013 step 4 (letu2019s say for 10,000), there is no guarantee that the person doing the manual budget assignment of budget to WBS element would follow the AR approved amount (letu2019s say he puts 20,000 in WBS instead of the approved 10,000). So it seems there is not too much value add for implementing AR except for the workflow.

What we are looking for is something in which once AR is approved, the budget being dropped to WBS will be the same figure as the approved AR number. We are looking for SAP standard functionality / configurations since we are avoiding customizations / abap changes.

Appreciate if you could provide any inputs for this or suggest other alternatives to make the budget being dropped to WBS will be consistent as the approved AR.

Thanks!

Vivian

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