Default two ouput types while printing Purchase order

[Former Member]

Hi,

In MN04 - Create Condition Records I am not able to enter two output types - print and email for the same vendor in Purchasing Output Determination: Doc.Type/Purch.Org/Vendor.

I can default one output type and add the other one when doing the purchase order. But

is there a way to default two purchase output types?

Sincerely,

Ketan

[JL23]

If you want 2 different output types defaulted, then you have to create message conditions for 2 output types. Example NEU and NEU2

you do it one after the other.

The first entry in MN04 is the output type.

So enter NEU and hit key combination.

select Doc.Type/Purch.Org/Vendor.

enter your values, save.

next enter NEU2 and hit key combination

select Doc.Type/Purch.Org/Vendor.

enter your values, save.

If that does not work, then tell the exact error message you get.

[Former Member]

Hello Jurgen,

I followed your steps but still I do not see NEU2 output type. I see NEU in my output list. When I go to Determination Analysis, I see that both outputs NEU and NEU2 has been found but only NEU is displayed.

NEU2 is for sending Emails and I have maintained the vendor's email address in the vendor master.

Please help.

Sincerely,

Ketan

[former_member335885]

HI Ketan,

Use different combinations while entering the condition record for automatic message determination.

Thanks & Regards,

Kiran

[JL23]

you have probably set an exclusive indicator

img > mm > purchasing > messages > Output Control > Access Sequences > Define Access Sequence for Purchase Order

Select your access sequence in the right window and double click on ACCESSES on the left .

in the next window you can set the Exclusion indicator (to be found at the right, you may have to scroll)

[Former Member]

Hi Jurgen

I had deselected the 'Exclusive indicator' but still it does not work. The PO message screen shows up NEU but does not show NEU2. Though in the outout determination analysis for both the output types: NEU & NEU2, it shows output found.

My configuration is as follows:

Procedure RMBEF1:

10 1 NEU

20 1 MAHN

30 0 NEU2

Access Sequence (Exclusive Indicator not selected)

5 27 Purchasing Output Determination: Purch. Org./Vendor for EDI

11 25 Purchasing Output Determination: Doc.Type/Purch.Org/Vendor

20 26 Purchasing Output Determination: Document Type

Both NEU & NEU2 is assigned to Access 11: Doc.Type/Purch.Org/Vendor

Hi Kiran,

SAP would not allow me to enter the same output type 'NEU' twice in the the same access "Purchasing Output Determination: Doc.Type/Purch.Org/Vendor"

Sincerely,

Ketan

[former_member335885]

HI,

I said use NEU and create condition record for doc type/porg/vendor

and create NEU2 for porg/vendor only and see

Check if both the message types are defined in the message schema?

Thanks & Regards,

Kiran.

[Former Member]

Hi Kiran,

I followed what you said but I am getting output not found for NEU3. My output type is NEU3 instead of NEU2 which I had mistakenly mentioned in my earlier email.

Please see the attached screen shot

[[IMG]http://i33.tinypic.com/ayn287.jpg[/IMG]]

[JL23]

place your cursor onto the folder 05 below NEU3 and see what it tells you then in the window on the right.

[Former Member]

That's the strange thing Jurgen, It tells me output found.

Sincerely,

Ketan

[JL23]

where did you deselected the 'Exclusive indicator' ?

only at NEU3 or as well at NEU ?

[Former Member]

Hello Jurgen,

I deselected the exclusive indicator from the access sequence which is assigned to both NEU and NEU3. Please see the attached screen shot.

[http://i36.tinypic.com/25snalh.jpg]

Sincerely,

Ketan

[JL23]

Check your schema RMBEF1 if the box for "not automatically" is set.

This box can be found on far right position to the condition

[Former Member]

Hello Jurgen,

Are you refering to the "Manual only" option in the procedure RMBEF1. They are all deselected.

Please see the screen shot below.

[http://i34.tinypic.com/241qjoz.jpg]

Sincerely,

Ketan

[JL23]

I am almost without further ideas.

Are your condition types totally equal to each other?

In definition of message type, there is a tab for general data.

At this tab is a small box for condition access.

Please check whether this is marked for both message types.

[former_member335885]

HI,

Why dont you change the combination to PORG and Vendor and try.

Do not use Document Type in the key combination and try.

Thanks & Regards,

Kiran