PO -Email to vendor

[Former Member]

Dear all,

My client wants to send a email to vendor after final release of the PO with PO out put ( print output) as a pdf file to vendor.

what are the prerequisits for this how can i configure in the system please suggest me.

Regards

venu gopal

[former_member581212 · Accepted solution]

hi,

You can use RSTXPDF3, is the program used to covert the print file to pdf format.

Now, when you create a PO and release the PO, what happens is you select the output type.

Either thru email, fax, or any other means.

Now when you are sending thru email, instead of sending the OTF format, you can use this program and change the format to PDF format and send it to the vendor.

Regards,

Priyanka.P

AWARD IF HELPFULL

[pankaj_singh9]

Hi,

Refer SAPNote 191470 - Purchase order as an e-mail

[Former Member]

Hai,

In messages settings Communication method deflag the Print immediately

& save.

2) Go to Me9f Executive the Po & select the line item & click on out put

message . A Spool request is created.

3) Go to SP02 & see the request number & print preview.

4) Go to t code: ypdf, give the spool request number & check (flag) download pdf file & executive. At the time of execute the system will ask where to save the pdf file. Save it.

5) From there u can send to ur vendor through mail.

This is one method we are following.

Pandari

[former_member192897]

Use Standard Program RSTXPDFT4 in SE38 / SA38 with Sppol Request Number to convert OTF Purchase Order Format to PDF Format.

In order to send PO, your Basis team must configure the system first so that external email can be send out from SAP. If it is not configured, no settings you do on MM will work.

1. You must maintain email address in vendor master data.

2. The same applies to your user master data. For the output type for default values, a communication strategy needs

to be maintained in the Customizing that supports the e-mail. You can find the definition of the communication strategy in the

Customizing via the following path:

(SPRO -> IMG -> SAP Web Application Server -> Basic Services -> Message Control -> Define Communication Strategy).

As a default, communication strategy CS01 is delivered. This already contains the necessary entry for the external communication. Bear in mind that without a suitable communication strategy it is not possible to communicate with a partner via Medium 5 (external sending).

3. Use the standard SAP environment (program 'SAPFM06P', FORM routine 'ENTRY_NEU' and form 'MEDRUCK') as the processing routines.

4. In the condition records for the output type (for example, Transaction MN04), use medium '5' (External send).

5. You can use Transaction SCOT to trigger the output manually. The prerequisite for a correct sending is that the node is set correctly. This is not described here, but it must have already been carried out.

6. To be able to display, for example, the e-mail in Outlook, enter PDF as the format in the node.

Regards,

Ashok