The SMTP mail server is to be specified in mds.ini file in MDM server folder.Mention the mail server IP or name in the file and then restart the MDM server.
You need to specify the IP address of the mail Server in MDS.ini file under your repository for the property Mail Server.
Also the Workflow Owner should have a valid email address specified in MDM Console. Because the users assigned in Email step will get a mail from Owner's Email ID.
For activating the Notification step in MDM workflows you have to make settings in the mds.ini file in the server folder location,where you have to mention the Smtp server taht you are using for sending the mails.
Bedsides this settings you will have to crete users in MDM console with their email ids so that they can receive mails acc from the owner of the workflow.
You will have to add the notify step in the Visio template and fill in the correct property details.
These settings should enable your mail services for the wf users.
The mail will be shooted in 1 sec to the desired user as the timeout default time is set to 1 sec however you can set this prameter,if the mail sending is failed due to any unknown reasons an error is loged but the sending is not redone.
Follow the below link to get a clearer idea o the same:
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