Billing student according to fee due dates

[Former Member]

Hi experts,

We are trying to create bills for our students. But we can not find any transaction to do it.

What we want is to create a bill for every item in a fee document.

For example: A student pays 5 tuition during a semester, so when we create the fee document, the document has 5 position, every position has different due dates.

Document Item Amount Due date

100000001 0001 100.00 25.08.2008

100000001 0002 100.00 25.09.2008

100000001 0003 100.00 25.10.2008

100000001 0004 100.00 25.11.2008

100000001 0005 100.00 25.12.2008

How can we create a bill for each item when the due date arrives?

We want to create this billing so we can mail it to the student, something similar to what telephone companies do when they send bills for the charges of the month.

We want to do this in order to have a billing document, which would be attached to the original fee document and item... is this possible and if so how can we achieve this?

Thank you very much

Sergio

[l_molenaar]

Hello,

In order to do this you have to make a new "correspondence variant" that you have to assign in the contract accout (see transaction CAA3) under Dunning/Correspondence

Then in transaction FMCAM2 you can create invoices. If you check dates and periodes you can say which documents have to be taking into account.

Good luck!

Best regards

Lukas Molenaar

[Former Member]

Hi Lukas, thanks for answering my question,

One more question, if I print an invoice using the transaction you gave me, would it prevent the users to reverse or cancel the document in which the invoice is based on?

Cause we are facing the problem that you have to have the same of what you invoice with what you recognize as a revenue.

Example:

Sum of all invoices = 100

Account of revenue = 100

If i reverse a document without knowing that an invoice has already been printed, there will be a difference between sum of all invoices and the account of revenue..

If the creation of an invoice can prevent the reversing of the document in which the invoice is based we would then cover our customer needs.

Cheers

Sergio

[l_molenaar · Accepted solution]

Hello Sergio,

When you print an invoice on the document field DFKKOP-XAESP (explanation: Printing - No Changes Possible). When this field is enabled you canu2019t make changed to the document. When you reverse a document, a new document will be created the old document still exists.

In order to relate the 2 documents together there is a field named DFKKKO-STORB where the new document is stored.

Reversing a document is always possible because you can always make a mistake and want to cancel the document. If you want to stop this from happening you have to perform a check before you reverse a document that it has been printed on an invoice.

Something else that you could do is make it possible when you clear a document donu2019t copy the filed DFKKOP-XAESP to the clearing document. If you prevent that from happening you can create a credit invoice and therefore the sum and the revenue will stay the same.

Good luck

[Former Member]

Hi Lukas,

Thank you for all your kindly help

Cheers

Sergio